Project Administrator

Job Description

Job Description

PROJECT ADMINISTRATOR

JOB DESCRIPTION – JULY 2024

At Total Fire Protection, our MISSION is simple, “Embracing Relationships, while keeping you safe, and delivering First Class Service.” You won’t just be a team member at Total Fire Protection, but a valuable contributor. Our diverse team members support one another as we work towards our common goal of bringing Fire and Life Safety to our customers nationwide.

Our Company culture has been built on the foundation of our CORE VALUES that define “Who We Are” and we hold each other accountable to these CORE VALUES. Our Five-Alarm Growth represents our commitment to embracing change, evolutionary action, continuous learning, constant improvement, and full engagement. We place the priorities of our Team First and our team members back it up through Do What You Say! execution. Total Fire Protection believes that Do the Right Thing! builds loyalty, trust, and respect because We Care about our team members, our customers, and our community.

Every team member brings their own expertise to Total Fire Protection and is encouraged to make their voice heard. We offer a family-oriented culture of teamwork and encourage continuous learning, a diverse atmosphere, and opportunities for career advancement.

Total Fire Protection is expanding rapidly, presenting an exciting and challenging opportunity to bring your fresh ideas, polished expertise, and collaborative attitude to support our growth. The Project Administrator will directly responsible for assisting the Administration team by facilitating and monitoring all screening and vendor requirements; reading and reviewing customer contracts for accuracy, and the ongoing monitoring of processes necessary to mitigate operational and compliance risk. The Project Administrator also has responsibility for. As the Project Administrator you will report directly to the Director of Projects and assist with coordinating special projects and events for the management team as requested.

Essential Duties and Responsibilities :

• Live Our Values!
• Understand Total Fire Protection’s strategy, business, and growth initiatives.
• Coordinate and administer all contracts and subcontracts in accordance to the terms and conditions of Company and customer requirements.
• Accountable for obtaining appropriate signatures and authorizations from senior management as directed.
• Compile and execute comprehensive responses to customers to recertify and prequalify by completing questionnaires to respond to vendor requirements.
• Obtain and provide insurance documentation to customers and request insurance verification from subcontractors.
• Follow standard onboarding procedures from customers.
• Adherence to policy and procedures for all customer related inquires.
• After Customer approval of proposals, coordinate the necessary field work, including but not limited to the scheduling, confirmation, and verification of work completion, consistent with the corresponding proposal(s), per Customer and Company expectations.
• Manage all tasks associated with the scheduling, dispatching, confirming, and coordinating field work, which includes confirming and coordinating the services directly with the Company’s Customers.
• Assist the Projects team by following-up with all Company sub-contractors and outsourced vendor community to ensure proposed services are properly scheduled, confirmed, and executed consistent with Company and Customer expectations.
• Administer all post award bid activities.
• Appropriately prioritize follow-up actions for all contracts, bids, and insurances.
• General office Administrative Management in the department.
• Other responsibilities, as assigned by Projects Operations Manager and / or Director.

Requirements :

Think you have what it takes to be a Total Fire Protection team member? Apply to be a part of this dynamic organization!

Total Fire Protection is an Equal Opportunity Employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military / veteran status, or any other status protected by Federal or State law or local ordinance.