Administrative Assistant

Job Responsibilities:

• Perform all reception duties for associated departments, including greeting customers and walk-ins
• Answering and directing calls, taking messages
• Prepare responses to routine memos, letters, or correspondence
• Maintain and organize physical and digital files
• Help with accounting tasks such as printing checks, submitting invoices and checks for approvals, mailing, and other clerical accounting tasks as needed
• Supporting operations with field work
• Manage office supplies and ensure the office is well stocked
• Other duties as assigned

Essential Skills & Qualifications:

• High school diploma or equivalent experience
• Valid driver’s license and reliable transportation
• Proven experience as an Accounting Clerk or similar role (preferred)
• Familiarity with financial software and tools, including QuickBooks (preferred)
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, etc.) and other relevant software packages
• Basic literacy and numeracy skills
• Strong organizational skills, attention to detail, and ability to prioritize
• Effective communication skills, both written and verbal, with good spelling, punctuation, and grammar
• Ability to perform repetitive tasks for long periods
• Ability to work independently and as part of a team in a fast-paced environment
• Positive approach in a busy working environment
• 1 year experience in an administrative or support role

Summary

As an Administrative Assistant, you will be essential in supporting daily operations and ensuring efficient office management. Reporting to the Office Manager, you will utilize your core skills in clerical duties, customer service, and organizational tasks to maintain a productive work environment. Your proficiency in Microsoft Office and financial software will aid in data entry and document preparation. With additional skills in communication and time management, you will effectively manage schedules and assist with various administrative functions, contributing to the overall success of the organization. Join our team and help us achieve excellence in administrative support.

Job Type: Part-time

Pay: From $15.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k)

Schedule:

• 8 hour shift

Education:

• Associate (Preferred)

Ability to Commute:

• Eugene, OR 97401 (Required)

Ability to Relocate:

• Eugene, OR 97401: Relocate before starting work (Required)

Work Location: In person

Salary : $15