What are the responsibilities and job description for the Accounts Payable Specialist position at ThayerMahan?
Job Description
Job Description
Salary : $25.00 to 30.00 hourly
Join our dynamic and innovative team at ThayerMahan, a world leader in autonomous maritime surveillance and monitoring. Headquartered in Groton, CT, we are a fast-growing, mission-focused, innovative technology company in the Intelligence, Surveillance, and Reconnaissance (ISR) and Artificial Intelligence (AI) space. At ThayerMahan we pride ourselves on fostering a culture of excellence, collaboration, and continuous growth.
Essential Duties and Responsibilities :
As our Accounts Payable specialist you will :
1) Receive, review, and process invoices from vendors, ensuring accuracy and adherence to company policies and procedures. Prepare and process payments to vendors, including checks, ACH transfers, and wire transfers.
2) Match payments with corresponding invoices and obtain necessary approvals. Communicate with vendors regarding invoice inquiries, discrepancies, and payment status. Resolve issues and discrepancies promptly to maintain positive vendor relationships.
3) Maintain organized records of invoices, payments, and related documentation. Ensure all documents are filed accurately and in compliance with record retention policies.
4) Assist in processing employee expense reports, verifying receipts, and ensuring compliance with company expense policies.
5) Generate and send accurate invoices to customers in a timely manner. Ensure invoices are complete, include necessary supporting documentation, and comply with contractual terms.
6) Monitor accounts receivable aging reports and follow up with customers to collect outstanding payments.
7) Resolve payment discrepancies and address customer inquiries promptly and professionally. Apply customer payments to the appropriate accounts in the accounting system. Reconcile payments received with outstanding invoices and resolve any discrepancies.
Qualifications and Educational Requirements :
Bachelors degree in Accounting, Finance, or related field required.
3 Years of operations accounting experience
Required Skills :
Strong organizational and management skills.
Proficiency in MS Excel.
Ability to maintain adherence to financial reporting schedules.
Excellent communication and interpersonal skills, with the ability to collaborate across functions and levels.
Strong analytical, problem-solving, and decision-making abilities.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Preferred Skills :
Proficiency in Unanet or any related software
Accounts Receivable Management general knowledge.
High proficiency in Data Analysis Tools.
Familiarity with cost accounting methodologies.
What we Offer :
Competitive salary, comprehensive total rewards package (medical, dental, vision, 401K with employer match), and other great benefits. Opportunity to continue to develop your career at a growing organization.
If you meet the requirements and are ready to make waves with us, apply now!
ThayerMahan is an Equal Opportunity Employer and doesnt discriminate on the basis of race, color, sex, national origin, sexual orientation, gender identity, religion, age, disability, genetic information, protected veteran status, or other non-merit factor.
Salary : $25 - $30
