What are the responsibilities and job description for the Front Office Manager position at The Academies of Math and Science?
We're excited to provide the best education in the best environment to our students!
Academies of Math and Science
Front Office Manager
Location: 4540 West Glendale Ave, Glendale, AZ 85301
Salary Range: $37,000.00-43,000.00, DOE
At Academies of Math & Science-Glendale, providing the best environment and education are the key to our success. We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them networkwide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.
Objectives of this role
Academies of Math and Science
Front Office Manager
Location: 4540 West Glendale Ave, Glendale, AZ 85301
Salary Range: $37,000.00-43,000.00, DOE
At Academies of Math & Science-Glendale, providing the best environment and education are the key to our success. We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them networkwide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.
Objectives of this role
- Oversee visitors to the office and ensure a friendly, personal experience
- Ensure peak operations for the campus and implement preventive measures for potential issues
- Implement policies and procedures, measure outcomes against standards, and improve operational flow
- Coordinate internal and external resources, and cultivate relationships with vendors
- Respond to requests and questions about office operations
- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
- Oversee day-to-day office activities as main point of contact in front office area, and keep management informed regularly via performance reports
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; enrollment activities; maintaining tracker systems; social media and marketing post; mailing and shipping packages; and updating contacts database and employee lists
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
- Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
- Supervises front office associates and health technician
- Proficient in Microsoft Word and Excel (preferably other MS Office programs as well)
- Know how to operate a multi-line phone
- Type at least 60 words per minute
- Strong communication and interpersonal skills
- Strong ability to multi-task and prioritize quickly
- Commitment to helping at-risk students prepare for and succeed in college
- High school diploma or higher
- Experience with student information systems such as PowerSchool, SchoolMaster
- Manage school paperwork, calendars, and communication with parents
- Maintain front desk and lobby, log visitors and answer questions
- General Administrative Support
- Bilingual in Spanish / English
- Experience with student information systems such as PowerSchool, SchoolMaster
Salary : $37,000 - $43,000
