Office Manager - Full Time

Job Description

Job Description

Who We Are :

Santé Group Companies prides itself in being a leader in community-based behavioral and mental health services. Our track record of innovation and growth reflects our ability to deliver diverse and highly individualized services. We have a passion for providing empathetic and potentially life-saving care to help individuals heal, recover, and thrive, as well as live their lives in a manner that allows them to fully integrate in the community. The Santé Group aspires to create an organization that places value on collaboration, innovation, creativity, and inclusiveness. To achieve this success, it is essential that all members of our organization feel secure, welcome, and respected. All members of our organization have a responsibility to uphold these values.

What We’re Looking For :

Santé is seeking a Full Time Office Manager (onsite) to manage day to day operations in our Silver Spring , MD corporate office. The Office Manager is responsible for overseeing the daily operations of the corporate office, ensuring a well-organized, efficient, and safe environment. This role involves managing administrative functions, coordinating office services, and supporting the executive team. The Office Manager will play a critical role in maintaining office efficiency, managing vendor relations, overseeing office budgets, and ensuring compliance with health and safety regulations. This position is a key point of contact for both internal staff and external visitors, fostering a positive and professional work environment.

What You’ll Do :

• Guest Engagement : Greet guests and visitors, manage walk-ins, and provide accurate information about the organization's services, policies, and procedures.
• Executive Office Management : Maintain a clean, organized, and efficient executive space, ensuring that the environment is conducive to productivity and professionalism.
• Corporate Document Management : Handle, organize, and manage corporate documents, ensuring confidentiality and easy accessibility as needed.
• Membership Registrations : Maintain and renew all annual membership registrations.
• Travel Arrangements : Make flight and other travel arrangements for the CEO, ensuring all travel plans are well-coordinated and executed.
• Health & Safety : Serve as the Health & Safety Officer for the corporate office, including maintaining emergency protocols, conducting drills, and ensuring all safety postings are current.
• Vendor Management : Maintain a comprehensive list of all vendors, ensuring the organization has the necessary resources and services at competitive rates.
• Marketing Material Coordination : Coordinate and order marketing materials for all departments, ensuring all materials are up-to-date and available.
• Oversee Office Operations : Ensure the smooth functioning of the office on a day-to-day basis, managing resources, and optimizing workflows.
• Budget and Expense Management : Develop and manage the office budget, monitor expenditures, and identify areas for cost savings.
• Facilities Oversight : Coordinate office maintenance, repairs, and renovations, and manage relationships with building management and external service providers.
• Team Coordination : Facilitate inter-departmental communication, support team-building activities, and assist in organizing company events.
• Scheduling : Manage the CEO's schedule and coordinate office, conference room, and event scheduling.
• Office Supplies : Maintain and order supplies for the corporate office to always ensure adequate inventory.
• Building Liaison : Act as a liaison with building management to resolve issues and maintain a professional and secure office environment.
• Procurement : Handle orders for office furniture, equipment, and other supplies as requested by leadership.
• Mail and Communication : Oversee incoming and outgoing mail, e-fax, and other communication channels, ensuring timely and accurate delivery.
• Keys and Access Management : Maintain office keys and access codes, ensuring security and proper authorization.
• Administrative Support : Assist with administrative tasks such as data entry, filing, photocopying, and document organization.
• Client and Staff Logistics : Arrange accommodation and transportation for clients and staff members as needed.
• Emergency Response : Be prepared to handle special requests or unexpected situations, including emergencies or security issues, and follow appropriate protocols.
• Information Management : Provide general information to visitors and callers, demonstrating a thorough knowledge of the organization’s services, policies, and procedures.
• Additional Duties : Perform other duties as assigned to support the overall functionality and success of the executive office and the organization.

What We Require :

What You’ll Get :

Work Environment :

This position operates in a professional office environment. The Executive Office Administrator will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

We believe that diversity of background and experience makes for better problem-solving and collaboration, which is why we are dedicated to adding new perspectives to the team. Even more important than your resume is a positive attitude, a passion for making an impact, a personal desire to grow, and the ability to help individuals heal, recover, and thrive.

Disclaimers :

The Santé Group aspires to create an organization that places value on collaboration, innovation, creativity, and inclusiveness. To achieve this success, it is essential that all members of our organization feel secure, welcome, and respected. All members of our organization have a responsibility to uphold these values.

The Santé Group is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. The Santé Group participates in E-Verify. http : / / www1.eeoc.gov / employers / upload / eeoc_self_print_poster.pdf

Salary : $50,000