What are the responsibilities and job description for the Government Affairs Coordinator position at The American College of Obstetricians and Gynecologists?
Overview
The Government Affairs Coordinator is a key player to optimize the function and responsiveness of the Government Affairs department, assisting staff in day-to-day administrative operations of advocacy programs and activities. Provide support with committee management, invoice and expense management, scheduling, travel arrangements, event planning, member and other external communications, and other activities. This position reports to the Advocacy Engagement Manager.
Cover Letter Required
Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.
Responsibilities
• Coordinate the efforts of the team by collaborating with Government Affairs staff, including federal, state, PAC, and advocacy.• Perform administrative duties, including responding to phone and email inquiries, processing mail and coordinating special mailing and distributions, assisting with travel arrangements, and processing contracts.• Monitor department email account. Triage, respond to, and/or forward emails as appropriate.• Submit and monitor internal tickets to coordinate and maintain department website content, member communications (e.g., newsletters, emails, surveys), and resources for ACOG members and the public.• Assist with the planning and execution of annual Congressional Leadership Conference (CLC).• Lead in the management and development of activities for ACOG’s Advocacy All-Stars program.• Assist with the development and implementation of innovative advocacy and campaign strategies related to ACOG policy priorities.• Draft, edit and review as needed various member communications such as action alerts and emails. Maintain and update ACOG’s Advocacy Action Center.• Collaborate with ACOG’s Public Affairs team in the creation of advocacy content for ACOG’s social media platforms.• Support the development of new and ongoing projects that engage ACOG members in various advocacy activities.• Provide logistical coordination for meetings, trainings, workshops, exhibits, and other events within scheduled deadlines, including but not limited to distribution of meeting notices, forms, and all other meeting-related communications and materials; prepare, distribute, and orderrelevant materials and/or equipment; prepare and monitor packages for shipment to and from meetings, exhibits, and sites; reserve and confirm meeting space, A/V, and catering arrangements. • Prepare, process, and log all department invoices as well as staff and volunteer reimbursement requests; review budget reports, as requested.• Provide excellent customer service to all internal and external inquiries. Communicate tactfully, diplomatically, and with discretion with a variety of stakeholders from various backgrounds, educational levels, experience, and interests.• Perform other duties as assigned.
Qualifications
Required Skills/Abilities:• Strong interpersonal and customer service skills• Strong oral and written communications skills; social media experience preferred; knowledge of message design and audience targeting experience preferred.• Strong organizational skills and attention to detail.• Ability to work both cooperatively as well as independently; ability to prioritize tasks effectively.• Proficient with Microsoft Office Suite (specifically Word, Excel and PowerPoint) and familiarity with Adobe Acrobat Reader.• Ability to work at night 4-6 times, as well as 1-2 weekends a year (pre-scheduled)• Travel may be required
Education and Experience:• High School Diploma required; college degree preferred• Minimum 1-2 years of experience in an office support setting• Invoice processing experience and understanding of billing practices required.• Experience in grassroots organizing or engagement preferred• Experience with event planning preferred.• Experience working with committees and taking minutes preferred• Experience with political action platforms (e.g., Quorum) or the ability to learn new platforms is necessary.
About ACOG
Home to more than 61,000 health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancement to improve the lives of all people seeking obstetric and gynecologic care, their families, and communities. When you become part of the ACOG team, your part of an organization that values communicating evidence-based, peer-reviewed information about women’s health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials and more. Together with our members, we are working to transform the future of health by delivering a compelling member experience, supporting the ob-gyn profession, and advocating for improved health for all people seeking obstetric and gynecologic care, their families, and communities.
Compensation
The base salary for this position is $46,000 - $52,000 per year, commensurate with experience and qualifications. In addition, ACOG offers a comprehensive benefits package that includes the perks outlined below.
Our Perks
Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!
ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.
Salary : $46,000 - $52,000
