HR Coordinator

The Human Resources Coordinator is responsible for the administration aspects specific to the life cycle of an employee. This position will perform a wide variety of administrative duties, including maintaining the HRIS system, letter creation, and sorting emails and mail. Conduct pre-employment screening interviews, check references, and respond to routine questions on HR policy.

• Point of contact for basic employee inquiries regarding all HR matters.
• Assist in the processing of all paperwork in relation to the various leave of absence programs including FMLA, Parental Leave, Short- Term Disability, Reasonable Accommodations, and Workers Compensation Claims.
• Support the recruitment process by assisting in the scheduling of interviews, phone screens, offer letter creation, and completing reference/background checks.
• Support the onboarding process, including, but not limited to scheduling new employee orientation, updating new hire records, and sending all associated emails and communications.
• Support the offboarding process, including, but not limited to preparing exit documents, scheduling exit meeting, processing terminations in the HRIS, and sending all associated emails and communications.
• Enter employee data into HRIS and ensures compliance and data integrity with all record keeping and filings.
• Prepare and disseminate internal HR employee communications, regarding upcoming HR activities, initiatives and deadlines.
• Assist the department’s in-person mailbox and email address and address queries accordingly.
• Prepare reports and presentations for organization wide meetings and HR leadership, including but not limited to quarterly reports and huddle agenda slides.
• Assist with setting HR weekly meetings and posting weekly agenda
• Assist with HR reporting externally, including but not limited to monthly IT, Meetings, Legal reports and biweekly Payroll and Facilities report.
• Assist with creation official internal HR documents such as salary adjustment and promotion letters.
• Maintain physical and digital files for employees and their documents.
• Assist with planning employee wellness and engagement events
• Work closely with Payroll Manager on ACOG’s bi-weekly payroll
• Perform other duties as assigned.

• Minimum 2 years of HR experience.
• Handle sensitive information confidentially.
• Excellent communications, customer service, and organizational skills.
• Ability to work independently with excellent attention to detail.
• Proficient with Microsoft Office. Word, Outlook, PowerPoint, and Excel.