What are the responsibilities and job description for the HR Coordinator position at The American College of Obstetricians and Gynecologists?
Overview
Responsibilities
Qualifications
The Human Resources Coordinator is responsible for the administration aspects specific to the life cycle of an employee. This position will perform a wide variety of administrative duties, including maintaining the HRIS system, letter creation, and sorting emails and mail. Conduct pre-employment screening interviews, check references, and respond to routine questions on HR policy.
Responsibilities
- Point of contact for basic employee inquiries regarding all HR matters.
- Assist in the processing of all paperwork in relation to the various leave of absence programs including FMLA, Parental Leave, Short- Term Disability, Reasonable Accommodations, and Workers Compensation Claims.
- Support the recruitment process by assisting in the scheduling of interviews, phone screens, offer letter creation, and completing reference/background checks.
- Support the onboarding process, including, but not limited to scheduling new employee orientation, updating new hire records, and sending all associated emails and communications.
- Support the offboarding process, including, but not limited to preparing exit documents, scheduling exit meeting, processing terminations in the HRIS, and sending all associated emails and communications.
- Enter employee data into HRIS and ensures compliance and data integrity with all record keeping and filings.
- Prepare and disseminate internal HR employee communications, regarding upcoming HR activities, initiatives and deadlines.
- Assist the department’s in-person mailbox and email address and address queries accordingly.
- Prepare reports and presentations for organization wide meetings and HR leadership, including but not limited to quarterly reports and huddle agenda slides.
- Assist with setting HR weekly meetings and posting weekly agenda
- Assist with HR reporting externally, including but not limited to monthly IT, Meetings, Legal reports and biweekly Payroll and Facilities report.
- Assist with creation official internal HR documents such as salary adjustment and promotion letters.
- Maintain physical and digital files for employees and their documents.
- Assist with planning employee wellness and engagement events
- Work closely with Payroll Manager on ACOG’s bi-weekly payroll
- Perform other duties as assigned.
Qualifications
- Minimum 2 years of HR experience.
- Handle sensitive information confidentially.
- Excellent communications, customer service, and organizational skills.
- Ability to work independently with excellent attention to detail.
- Proficient with Microsoft Office. Word, Outlook, PowerPoint, and Excel.
