Administrative Assistant/Bookkeeper

POSITION TITLE: Administrative Assistant - Bookkeeper

SUPERVISOR: Executive Director

BASIC FUNCTIONS:

The Administrative Assistant/Bookkeeper position is responsible for providing office support, clerical, and daily bookkeeping tasks to ensure the Child Advocacy Center (CAC) adheres to best practices and requirements for non-profit business operations and reporting. Confidentiality, efficient time management, excellent organizational skills, and attention to accuracy are essential qualifications for this position, as is the ability to communicate clearly.

The administrative assistant bookkeeper role combines traditional administrative tasks such as answering phones, scheduling appointments, and managing office documents with basic bookkeeping duties such as data entry, tracking financial transactions, reconciling bank statements, and preparing invoices, essentially providing comprehensive office support while maintaining accurate financial records for the CAC.

SPECIFIC RESPONSIBILITIES:

• Responsible for essential tasks relating to Accounts Payable and Accounts Receivable as directed by the Executive Director and in accordance with 501(c)(3) accounting policies and procedures
• Responsible for maintaining the general ledger in QuickBooks
• Maintain, reconcile, and report on the credit card and bank statement
• Provide information to the external auditor in a timely manner for the production of financial statements
• Maintain an accurate and organized file system
• Prepare report data for the Executive Director to ensure timely compliance with local, state, and federal government grant reporting requirements
• Provide clerical and administrative support to the Executive Director as requested
• Check inventory, order, and purchase office supplies as authorized by the Executive Director
• Respond to questions and requests for information from grantors, reporting agencies, etc., as directed by the Executive Director
• Answer incoming calls and other receptionist duties as requested by the Executive Director

SKILLS REQUIRED:

• A high degree of attention to detail, accuracy, and organization
• Friendly and customer service oriented
• Excellent written/verbal communication and phone etiquette
• Detail-oriented with a high level of accuracy in data entry and record keeping
• Ability to work well with others – strong team player mentality
• Ability to handle crisis situations in a professional manner
• Proficiency in Microsoft Office and QuickBooks
• Ability to operate standard office equipment
• Motivated self-starter committed to completion of tasks
• Knowledge of confidentiality and sensitivity to family systems and child victims
• Knowledge of nonprofit bookkeeping and generally accepted accounting principles
• A basic understanding of non-profit business operations
• Ability to understand financial data, processes, and procedures
• Perform job responsibilities in an efficient and timely fashion

MINIMUM EXPERIENCE/EDUCATION REQUIRED:

High School Diploma required. Associate’s Degree in accounting or business administration, or equivalent business experience preferred.

Must successfully pass screening for the Child Abuse Neglect Training Systems (CANTS) and criminal background check. Valid driver’s license and vehicle insurance.

Job Type: Full-time

Pay: $18.00 per hour

Expected hours: 37.5 per week

Benefits:

• Paid sick time
• Paid time off
• Paid training

Work Location: In person

Salary : $18