What are the responsibilities and job description for the Administrative Specialist position at The Apartment Company?
Job Summary:
Office Manager duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.
Responsibilities:
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Monitor general company emails and filter to correct persons in company.
- Make copies of correspondence or other printed material.
- Maintain Company directory and contact lists.
- Order and dispense supplies.
- Conduct general searches to find needed information, using such sources as the internet.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Prepare event materials, including flyers or invitations.
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence, or other material.
- Assists with recordkeeping, filing, bookkeeping, and paperwork as required.
- Assist Accounting Department with misc. tasks including deposits, filing, and scanning.
- Assist Human Resources department with misc. tasks including scheduling meetings, filing, scanning, and employee tracking.
- Maintain Company on-call maintenance calendars
- Audit property management system to ensure compliance with company policies.
- Complete forms in accordance with company procedures.
- Create, maintain, and enter information into databases.
- Performs other related duties as assigned.
Qualifications:
- Outgoing, friendly attitude with the ability to make others feel welcome and comfortable.
- Excellent interpersonal and customer service skills.
- Excellent verbal and written communication skills.
- Detail-oriented and organized.
- Proficient in Microsoft Office Suite or related software.
- Two years of customer service experience required.
- Bilingual in English and Spanish preferred.
Education and Experience:
- High school diploma or equivalent preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Regularly required to hear and speak.
- Occasionally required to bend, kneel, crouch, climb, and reach.
- Individual must be able to occasionally lift up-to 15 pounds.
Job Type: Full-time
Pay: $23.00 - $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $23 - $28