Union Payroll Specialist

We are seeking a dedicated and detail-oriented Union Payroll Specialist to join our client's team. In this role, you will be responsible for managing payroll functions for union and non-union employees and providing essential HR support, ensuring compliance with collective bargaining agreements and applicable labor laws. You will play a pivotal role in streamlining payroll processes, addressing employee inquiries, and maintaining accurate records.

What the Union Payroll Specialist will do:

• Administer weekly payroll for union and non-union employees, ensuring accurate and timely processing.
• Maintain and update payroll records, including employee information, wage changes, and deductions.
• Interpret and apply union contracts and collective bargaining agreements to payroll calculations and deductions.
• Verify time sheets, overtime, and other payroll-related documentation for accuracy.
• Collaborate with the accounting department to reconcile payroll accounts, lead audits, and resolve discrepancies.
• Prepare and maintain payroll records and reports, including but not limited to earnings, deductions, and tax filings.
• Assist with recruitment and onboarding processes, including employee portal assistance and troubleshooting.
• Address employee inquiries regarding payroll, benefits, and HR policies, providing timely and accurate information.
• Ensure compliance with federal, state (CA and NV), and local labor laws regarding payroll and HR practices.
• Prepare necessary reports for management, including metrics related to payroll, attendance, and workforce analysis.
• Stay updated on labor law changes and best practices to foster compliance and minimize risks.
• Interpret and apply collective bargaining agreements (CBAs) to ensure compliance with wage scales, overtime rules, and other contractual obligations.
• Prepare and maintain payroll reports, including labor cost analysis, union dues, and benefit contributions.
• Assist in preparing reports for internal stakeholders and external audits.
• Oversee the accurate collection and entry of timekeeping data, ensuring compliance with labor regulations and contractual agreements.
• Address timekeeping discrepancies and resolve employee concerns related to time and attendance.

What the Union Payroll Professional needs to have:

• Bachelor’s degree in Human Resources, Accounting, or a related field preferred; equivalent experience will be considered.
• Minimum of 3 years of experience in payroll processing, with a focus on a unionized environment.
• Proficiency in accounting software or similar (i.e. Sage300, Jonas, CMiC, Procore, Deltek), Microsoft Office Suite, iOS applications and knowledge of ERP systems.
• APA Certifications Preferred
• Strong knowledge of payroll regulations, tax laws, collective bargaining agreements, and labor laws. 
• Excellent attention to detail, accuracy in data entry, and organizational skills, with the ability to manage multiple tasks simultaneously.
• Strong interpersonal and communication and interpersonal skills.
• Ability to handle sensitive information with discretion and confidentiality.

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