What are the responsibilities and job description for the HR Coordinator position at The Arcadia Family of Companies?
The Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve.
Enjoy the Benefits
- Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.
- Retirement Savings: Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.
- Free Employee Meals: More time to relax and let our chefs take care of your meals.
- Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday!
- Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.
- Professional Development:
- Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs).
- Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more!
What You’ll Do
You'll play a pivotal role in supporting various HR functions. The HR Coordinator will collaborate with various departments to ensure smooth HR operations and contribute to a positive workplace culture.
Work Schedule
Monday to Friday, 8:00am – 4:00pm; and occasional weekends
Compensation
Annual Salary Range: $50,000.00 to $70,000.00
Responsibilities
1. HR Services, Reporting and HR Metrics
- Interacts with internal and external customers in a professional and pleasant manner responding to and assisting with HR related questions within all HR functions including but not limited to HRIS, payroll, benefits, compensation, and Company policies and procedures.
- Assist in managing HR Technology, including HRIS, ATS, Time and Attendance, Learning Management System, HR site on the Intranet
- Assist in implementing new HR Tools and technology
- Maintain and update employee records, HR databases, and HRIS systems
- Perform data collection and analysis for HR reports and other management reports as needed, and present in report ready format in Excel, Powerpoint, and/or Word
- Prepare reports, dashboards, and analytics for leadership
- Track HR KPI's such as Turnover/Retention rates and Employee Engagement
- Provides a day to day support for HR Operations activities and document key changes and updates
- Maintains the integrity of HR data by conducting HR and Payroll audits including but not limited to OSHA codes, EEO, Pay Grades, and other employment profile information
2. Payroll and Benefits Support
- Assists with payroll and benefits processing in a timely manner to ensure proper pay and deductions are processed appropriately for payroll runs
- Prepares and processes within the ADP platform change forms for all employment related changes including hires, transfers, promotions, and separations
- Follow up and resolve all timekeeping discrepancies (missed punches, un-reviewed exceptions, unapproved timesheets, historical adjustments, etc.)
- Back up to run and process payroll for all employees
3. HR Administration
- Provides high-level, confidential support to the HR Department and organization, handling and maintaining confidential information and documents on a daily and on-going basis
- Performs back-up for others in the HR Department.
- Maintains working knowledge of all federal, state, and local employment laws
- Performs all duties and maintains all standards in accordance with Company policies and procedures
- Assists in streamlining and improving HR policies and procedures in alignment with the department’s goals and objectives
This job will be performed consistent with ADA, FMLA, and other federal and state laws regulating employment and the rights of individuals with disabilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.
Skills and Experience
- Education: Bachelor’s degree in Human Resources, Business Administration, Management, Information Technology, or a related field (or an equivalent combination of education and experience).
- Experience: At least one year of experience in human resources or a related field.
- Technical Skills: Preferably experienced in HRIS report writing, data analytics, and advanced Excel.
- Soft Skills: Strong communication and interpersonal skills with a results-driven mindset.
Physical Demands
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee frequently is required to stand, walk, sit, and taste or smell. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl; push and pull. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment
While performing their essential functions, employees are occasionally exposed to the following conditions:
- Air conditioned office environment;
- Indoors without air conditioning;
- Outdoors—all types of weather; and Hazardous materials.
Arcadia Family of Companies is comprised of the following non-profit organizations:
Arcadia
15 Craigside
Arcadia Adult Day Care and Day Health Center
Arcadia Home Health and Home Care Services
Arcadia at Home
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