What are the responsibilities and job description for the Office Manager position at The Asia Group?

The Asia Group, LLC is now accepting applications for an Office Manager to join our Washington, D.C. office with an expected start date in early March 2025.

The Asia Group is a strategic and business advisory firm that positions clients, ranging from Fortune 100 multinationals to innovative startups, for success in established and emerging markets in the Indo-Pacific region. Our corporate philosophy emphasizes teamwork, collegiality, creativity, and entrepreneurialism. Our operational culture is fast-paced and demanding yet strives to be flexible and fun. Through our foundation, we give back to our local community in Washington and in the Indo-Pacific. Beyond the pursuit of professional success, our leadership team actively embraces the challenges and opportunities associated with growing a highly successful firm, including investing time and energy in mentoring and developing staff.

The Asia Group, LLC (TAG) is seeking a highly independent and strategic Office Manager to join our Washington, D.C. office. The ideal candidate will excel at managing complex projects, identifying innovative solutions, and operating with minimal supervision. They will be responsible for ensuring the smooth operation of our office while overseeing a range of initiatives that support our growing global team.

This role requires someone who can seamlessly combine day-to-day operational management with high-level project ownership, including vendor oversight, space management, and office design.

Key Responsibilities

Strategic Operations and Project Ownership

Develop strategies and processes to enhance office operations and improve workflows.
Take full ownership of projects such as managing complex seating charts, optimizing space allocations, and implementing office safety initiatives.
Serve as the primary point of contact for approximately 15 external vendors, providing clear direction and ensuring consistent service delivery.
Lead office design and leasing initiatives, including furniture procurement and overseeing interior design projects.

Operational and Administrative Management

Manage building facilities, including filing work orders, procuring fobs, and coordinating with various external vendors to ensure a clean, professional, and functional office space.

Act as the firm’s representative with building management and on-site parking garage teams.

Manage the ordering of furniture, office supplies / equipment, and communal food / beverage.

Maintain internal media and graphic design subscription lists, including regular audits of licenses, procurement of new subscriptions, and communication with TAG Finance Department, in coordination with the IT manager.

Manage inventory and procurement of TAG devices and fobs.

Technical and Team Support

Assist with on-site troubleshooting of equipment.

Coordinate the use of shared office space for guests and overseas colleagues visiting the TAG DC office.

Provide general administrative support for team trainings, including annual briefings and Lunch & Learn activities.

Aesthetic and Culture Alignment

Act as a resource for foreign office establishments, providing guidance on operations, technology, and in-office aesthetics.

Keep the reception area and kitchen spaces tidy, ensuring a welcoming environment.

Support management of front desk guest services and Ops Intern.

Firm-Wide Initiatives and Special Projects

Identify and undertake firm-wide projects in support of TAG Operations and other initiatives.

Manage updates to the firm’s website, including Talent page edits and uploads.

Lead or contribute to special projects as assigned.

Minimum Qualifications

5 years of experience in operations, office management, or project management roles with significant independent responsibilities.

Demonstrated ability to develop strategies and implement solutions with minimal oversight.

Strong problem-solving skills and ability to balance competing priorities.

Excellent communication skills, both written and verbal.

Proficiency in Microsoft Office Suite, with a natural aptitude for learning new tools and systems.

Preferred Qualifications

Experience managing vendor relationships and overseeing facilities or office design projects.

Proven track record of independently leading large-scale or cross-functional projects.

Strong interpersonal skills and the ability to engage with diverse stakeholders.

College degree (BA, BS, etc.) in a relevant field or equivalent professional experience.

Candidates must be eligible to work in the United States and are expected to work in-person at the TAG DC office five days per week. TAG provides competitive benefits, including premium health insurance, generous paid time off, 401k matching, and commuter allowances, with regular training opportunities available to its employees. For this role, TAG offers a salary of $78,000-$105,000 with eligibility for a discretionary end-of-year bonus.

All interested candidates should submit a cover letter, resume, and references via the application portal on our website. Due to the volume of applications received, responses from our recruiting team may be delayed. No phone calls or emails, please.

Salary : $78,000 - $105,000

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