Executive Assistant

ABOUT US

Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Aspen Digital

Aspen Digital is a nonpartisan technology and information-focused program that brings together thinkers and doers to uncover new ideas and spark policies, processes, and procedures that empower communities and strengthen democracy. It is future-focused and inspires collaboration among diverse voices from industry, government, and civil society to ensure our interconnected world is accessible, safe, and inclusive – both online and off. Across its initiatives, Aspen Digital develops methods for elevating promising solutions and turning thought into networked impact. To learn more, visit aspendigital.org

ABOUT THIS ROLE

The Executive Assistant will provide administrative support to the Executive Director and Managing Director of Aspen Digital, as well as others on an ad hoc basis. This role reports to the Operations Manager of Aspen Digital. The salary range for this role is $60,000 - $70,000. This is a hybrid, Washington, DC-based position and selected candidates are expected to work in person at the Washington, DC office approximately two days per week.

WHAT YOU WILL DO

• Work directly with the Executive Director and Managing Director to support all aspects of their portfolios. This includes maintaining an overview of different, fast-paced workstreams to accurately track multiple details and situate information about projects, and stakeholders.

• Maintain calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements.

• Organize and support all aspects of meetings, including gathering documents, in-person and/or virtual meeting logistics, and taking minutes as requested. Assist with the review of presentations and reports as requested.

• Suggest priority of matters requiring senior leaders’ attention; redirect matters to colleagues or handle personally, as appropriate. Keep senior leaders advised of time-sensitive and priority issues to ensure appropriate follow-up.

• Communicate effectively and professionally with internal and external stakeholders by drafting, reviewing, and sending approved correspondence and other materials.

• Routinely perform a variety of support duties including preparing, reconciling, and submitting expense reports and maintaining accurate records and data entry.

• Support recruiting efforts by tracking candidates, and scheduling and supporting onboarding of new colleagues

• Hold confidential information with respect and professionalism.

• Other duties as assigned.

WHAT YOU WILL NEED TO THRIVE

• 3 years of professional experience, including relevant experience doing administrative and clerical tasks

• Excellent time management and execution skills, ability to plan, organize, and follow through, and soliciting and incorporating feedback

• Demonstrated ability to manage a complex to do list, multi-task, and adapt to incorporate new information while meeting deadlines.

• Strong communication and writing skills

• Strong analytical skills and the ability to to prioritize, anticipate potential roadblocks, and plan ahead

• Entrepreneurial acumen and drive, and ability to adapt to changing priorities,

• Ability to maintain an overview and understanding of different, fast-paced workstreams without losing track of details

• Able to maintain absolute confidentiality and discretion

• Experience with enterprise systems for file management, credit card and expense processing (e.g., SAP Concur, Tipalti), and customer relationship management (e.g., Salesforce)

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

If you would like to request a reasonable accommodation regarding the accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, contact HRSupport@aspeninstitute.org or call (202) 736-5800.

Salary : $60,000 - $70,000