People Operations Coordinator

The Associated Press is an independent global news organization dedicated to factual reporting. Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business. More than half the world's population sees AP journalism every day.

We are seeking a creative, resourceful and organized People Coordinator. This is a unique role that blends critical executive support with the opportunity to collaborate operationally across a global team dedicated to putting our employees at the center of our mission. Reporting to the SVP, chief people officer, you will be the first point of contact for employee inquiries and assist in planning and executing on department programs, preparing meeting materials and assisting with various aspects of the employee experience.

This role is designed for a proactive problem solver with a bias toward action. Accuracy and pace matter at the AP, so you must be detail-oriented and have the ability to adapt quickly to changes and new priorities. The ideal candidate will have excellent interpersonal skills, a process improvement mindset and a strong commitment to fostering a collaborative and inclusive workplace culture.

Key Responsibilities

Executive Support:

• Primary point of contact for the SVP’s calendar, ensuring seamless scheduling of meetings, appointments and deadlines.
• Prepare meeting agendas, confirm attendance, take minutes and capture deliverables/action items, and put everything in place to ensure a smooth meeting.
• Schedule and organize travel.
• Timely expense reconciliation (tracking, receipt collection and submission).
• Collaborate with executive support colleagues across divisions to meet organizational needs.
  
  

Administrative & Office Support

• Process invoices, from adding new vendors to the system to ensuring payments are completed timely.
• Manage and update department time-off schedules in relevant systems.
• Ensure our global team has what they need to get their work done.
  
  

Front-Line People Team Support & Coordination

• Serve as the initial point of contact for employee inquiries and manage the general HR inbox.
• Research, troubleshoot and resolve issues related to employee inquiries on policies and procedures; escalating complex issues as needed.
• Schedule and organize priority internal and external meetings, including union meetings and legal counsel.
• Assist with the recruiting and hiring process; may include leading various new hire sessions and other related activities.
  
  

Operational & Project Support

• Prepare presentations and documents.
• Support team leadership in planning events, trainings and initiatives.
• Help maintain and improve processes for efficiency.
• Remove barriers so that the team can focus on high-impact responsibilities.
  
  

Team Collaboration

• Work closely with the members of the team to support the implementation of people initiatives.
• Contribute ideas to enhance workplace culture and improve internal communication channels.
• Support all aspects of the employee lifecycle.
• Follow-through with initiative and desire to learn and contribute to the team’s success.
  
  

Qualifications

• Driven by mission and understands the importance of independent journalism.
• Minimum of three years of experience working in a fast-paced human resources or people department with at least one year supporting a senior executive.
• Excellent organizational and interpersonal skills; the ability to maintain confidentiality and handle nuanced conversations is essential.
• Accuracy and attention to detail is required for success in this role.
• Critical and creative thinker; ability to identify new and innovative ways to improve the way we do things is welcome.
• A degree in Human Resources, Business Administration or a related field is preferred.
  
  

Technical Skills

• Microsoft Office Suite (Outlook, SharePoint, Word, Excel, PowerPoint, etc.).
• Strong command of PowerPoint or other slide deck building skills, including the ability to create engaging and professional presentations.
• Familiarity with HRIS systems is a bonus.
• Comfortable learning relevant technologies and software applications.
• Experience using AI to create efficiencies is a plus.
  
  

Why Join Us? This is an exciting opportunity to play a key role in shaping the experience of AP employees around the world. You’ll have the chance to touch all aspects of the employee experience while working in a globally recognized organization. If you are passionate about people, thrive in a collaborative environment and are committed to driving business success, we encourage you to apply. 

Salary & Benefits: The anticipated salary range for this position is $60,000 - $75,000, contingent on experience and other job-related factors. 

The Associated Press Offers Comprehensive Benefits Which Include

• Competitive medical, dental and vision coverage
• Retirement benefits
• Company paid life insurance
• Paid vacation and sick days
• Paid parental leave for any new parent
• Mental health resources
  
  

Benefits may vary based on the job, full-time or part-time schedule, location and collectively bargained status.

 

Application deadline is April 6, 2025, at 11:59pm EST

AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.