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Administrative Assistant

The Axel Group, LLC
Morris, NJ Full Time
POSTED ON 3/17/2025 CLOSED ON 4/15/2025

What are the responsibilities and job description for the Administrative Assistant position at The Axel Group, LLC?

The Axel Group is seeking a highly organized and proficient Administrative Assistant to support a dynamic 100-person engineering firm. The ideal candidate will be skilled in Excel, have experience managing teams, and be capable of handling a wide range of administrative duties, including scheduling, calendar management, and general office operations.

Responsibilities :

  • Coordinate and maintain executives’ schedules, including meetings, travel, and events.
  • Assist in managing a small team of administrative staff, ensuring smooth daily operations.
  • Oversee general office management duties, including office supplies, equipment, and vendor coordination.
  • Create, manage, and analyze data in Excel spreadsheets for reporting, tracking, and project support.
  • Handle phone calls, emails, and internal communications with professionalism and efficiency.
  • Prepare and maintain documentation, reports, and presentations as needed.
  • Organize meetings, conferences, and company events, ensuring logistics and resources are in place.
  • Provide support across various departments as needed, from filing to assisting with project coordination.

Qualifications :

  • Proven experience as an administrative assistant, office manager, or similar role in a fast-paced environment.
  • Proficiency in Microsoft Excel.
  • Experience managing or supervising a team.
  • Excellent organizational and time-management skills.
  • Strong communication skills, both written and verbal.
  • Ability to prioritize and manage multiple tasks effectively.
  • Familiarity with office management procedures and office software (Microsoft Office Suite).
  • A proactive, adaptable, and resourceful approach to problem-solving.
  • Previous experience in an engineering or technical environment is a plus.
  • This is an excellent opportunity to play a key role in supporting a growing engineering firm while contributing to the success of a talented team.

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