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Legal Assistant & Paralegal Opportunities!

The Bain Law Firm, P.L.L.C.
Tucson, AZ Full Time
POSTED ON 2/16/2025
AVAILABLE BEFORE 5/2/2025

Job Description

Job Description

Legal Assistant & Paralegal Opportunities!

Boutique, busy law firm seeks energetic, experienced, proactive, and extremely organized staff members.

Responsibilities include scheduling, billing, case support, screening incoming email, mail, and phone calls, assuring appropriate disposition of issues, calendar assistances, filing, copying, data input, etc.

Applicants are ideally strong communicators, tech-savvy, resourceful, solution-oriented with a strong sense of urgency and eye for detail. Duties may vary from day-to-day. Position opportunities require the ability to prioritize and manage a wide variety of short and long-term projects simultaneously and to adapt to changing systems and procedures.

  • Provide invoicing and billing support
  • Partner calendaring and scheduling management
  • Provide errand support for ownerships, client matters and business support
  • Assist to resolve urgent requests.
  • Fielding phone calls
  • Collect and process mail
  • Assist with maintaining Outlook calendars, arranging meetings, speaking engagements and special events, and establishing priorities for appointments.

To be successful, the position should be for someone who :

  • Must be able to work in a high-pressure environment
  • Is trustworthy with proven ability to handle confidential and sensitive information discreetly
  • Must be able to work independently or with minimal supervision
  • Has proven ability to prioritize tasks associated with organization
  • Has a typing speed near or above 50 WPM
  • High-level proficiency with Microsoft Office suite (including Word, Excel, PowerPoint, and Outlook), Skype, scheduling systems, web-based research and maintaining calendars
  • Prioritizes tasks associated with a diverse organization
  • Provide written communication clearly and concisely
  • Is highly organized and be able to manage multiple tasks at one time
  • Ability to communicate and direct work to others at the request of the managing partner or manager
  • Desire to grow into responsibility with internal options for executive assistant, real estate, law and business certifications

    • Qualifications

    Strong time management and prioritization skills.

    Ability to work on a team as well as independently.

    Strong project management skills; proactive problem solving and resourcefulness.

    Required Education

    Minimum : High School Diploma (if submitting for Paralegal opportunity- certificate or equivalent experience)

    Candidates with a minimum of 3 - 5 years of related experience encouraged to apply and will be considered.

    Must be able to pass a background check, have a clean driving record, and at least three (3) verifiable references.

    Desired

  • Bachelors degree from an accredited college or university and three (3) years of office or related experience
  • Degree in Business, Marketing. Paralegal certificate or a similar field preferred.
  • Client-service experience (internal or external)
  • Ability to work on multiple projects and tasks simultaneously, tolerate ambiguity; work well with others and resolve problems in a timely and professional manner.
  • Ability to maintain neutrality and calm demeanor in emotional situations, ability to communicate and negotiate with tact and persuasion when interacting with employees and clients at all management and leadership levels

    • Compensation Package consistent with experience and performance.

    Company Description

    Boutique, growing busy real estate, tax and business law firm with focus on client projects.

    Company Description

    Boutique, growing busy real estate, tax and business law firm with focus on client projects.

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