What are the responsibilities and job description for the Administrative Assistant position at The Bay Family of Companies?
This position will be responsible for entering incoming orders, managing an accurate production schedule, working closely with the job coordinator to maintain machine productivity, printing production orders for warehouse associates, responding to emails, producing shipping documents, invoicing completed orders, producing freight quotes, and tracking / issuing credits for returns.
Essential Duties and Responsibilities
- Respond to incoming emails, including orders, freight quote requests, order date changes, and purchase orders in a timely manner.
- Prepare and Print Shipping documents for outbound shipments. (BOL, Pallet Label, and Shipment Details)
- Complete filing, scanning, copying, and other projects that are necessary to keep the day-to-day workflow organized.
- Investigate and resolve miscellaneous issues.
- Accurately Input Orders into D365 System.
- Manage and Maintain Master Production Schedule by adding new orders, updating status of current orders, and updating notes and dates as needed.
- Print Production paperwork and Picking Lists.
- Invoice orders daily and email shipping documents.
- Send out weekly reports with current ship dates.
- Maintain documentation of all returns and enter credits into system.
- Keep inventory of office and warehouse supplies. Place orders as needed.
- Maintain stock of literature for outbound shipments.
Required Qualifications
Preferred Qualifications
The Bay Family of Companies are Equal Opportunity Employers that maintain a Drug-Free Workplace.
