Medical Records Coordinator/Central Supply

The Medical Records/Central Supply will play an integral role managing the human capital and tangible resources of the facility nursing department to meet operational requirements.

• Achieves patient supplies operational objectives by contributing patient supplies information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; completing audits; identifying trends; determining inventory and delivery system improvements; implementing change
• Manage nursing supplies financial objectives by; preparing an annual budget, scheduling expenditures, analyzing variances and as needed initiate corrective actions
• Delivers patient care supplies to patient care areas by examining requirements with service areas; determining required inventory levels; scheduling and implementing deliveries
• Charges patients for supplies used by identifying chargeable items; capturing supplies usage; auditing results of charging system
• Keeps supplies ready by developing an inventory system; inventorying stock; placing orders; verifying receipt
• Maintains disaster preparedness by planning alternative supply delivery approaches, auditing preparedness
• Ensure that supplies and equipment are properly maintained & stored
• Support an atmosphere which promotes process improvement and a team environment
• Assist the immediate supervisor with various administrative tasks to support department operations as directed; may also be assigned special projects
• Demonstrates management of expired supplies
• Accurately completes ongoing audits of emergency preparedness alternate supply delivery approaches
• Demonstrates accurate utilization of PAR scan system per role and facility expectations
• Takes a proactive approach to checking, stocking, and ordering of supplies
• Demonstrates accurate reporting of supply usage, by customer, for billing purposes

Position Summary

Compiles and maintains computerized medical records system related to the patients’ health care delivery system to document customer condition and treatment by performing the following duties.

Essential Duties and Responsibilities
1. Reviews Discharged medical records. Notifies team members and Physicians of incomplete records. Informs CEO timely of non-compliant individuals
2. Medical Records/ Health Information is copied and released in accordance with State and Federal Laws, PureHealth Policy and Corporate Legal oversight
3. Operates computer to process, store, and retrieve health information
4. Ensure all elements of customer’s medical records received and/or created by the Facility in paper format are converted to digital format in accordance with PureHealth Policy; attach digital format in PPC, as indicated
5. Ensure compliance with PureHealth Policy in obtaining appropriate and timely attending physician signatures on all CMS certification/ re-certification forms

This is a high performance, ever-evolving environment propelled by collaboration through our Teams of Excellence (T.O.E.) Program. The expectation for each team member is to engage in our complex and dynamic organization by adding value and support to fellow team members.

This job operates in a post-acute setting. This role requires regular walking to various locations around the facility. This role also routinely comes into contact with patients who may have contagious illnesses. Team member is expected to adhere to facility’s no-smoking policy.

While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, and stooping all day. The employee must frequently lift and/or move items over 60 pounds.

This is a position in a post-acute setting that is open 24 hours a day, 365 days a year. Weekend and holiday shifts will be required.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

Team members are required to adhere to policies and procedures implementing HIPAA requirements for the privacy and security of protected health information. Team members are permitted to use and/or disclose only minimum amount of Protected Health Information necessary to complete assigned tasks. Report all suspected violation of company’s HIPAA policies or procedures to facility CEO.

• Interpersonal skills necessary in order to provide effective leadership, maintain a variety of internal and external contacts, and work cooperatively with a variety of facilities, managers, executives, and team members
• Analytical abilities necessary in order to evaluate delivery of care systems; respond to deficiencies by identifying and implementing appropriate corrective action; develop and administer sound department budgets
• Skilled in motivating team members
• Ability to maintain confidentiality
• Ability to communicate effectively with internal and external customers at all levels of the organization
• Proficient computer and Microsoft Application skills. Must have an ability to learn new systems
• Ability to work with a culturally diverse resident and employee population
• Must have positive communication skills and demonstrated adequate maturity and patience
• Proficient in the English language. Excellent communication (verbal and written), customer service and interpersonal skills
• Must have strong organizational skills with attention to detail, as well as strong leadership skills
• Must be able to successfully prioritize workload, demonstrate initiative, and analyze situations to make sound decisions based on available data
• Ability to maintain a calm, professional demeanor under pressure
• Self-directing with the ability to work with minimal direct supervision
• High School Diploma or Equivalent
• A minimum of one (1) year experience in a similar role
• College/University Degree in Business, Healthcare Management or a related field
• A minimum of three (3) years’ experience in a similar role
• A minimum of one (1) year experience in a healthcare setting

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person