Payroll and Accounting Specialist

The Bluebird Group is a manufacturer’s representative and consulting firm serving as an invaluable partner to some of the most innovative brands and multinational retailers. We are seeking a Payroll and Accounting Specialist to work with our HR and Accounting team at our headquarters in Minneapolis, MN.

The Payroll and Accounting Specialist will have payroll, accounts payable, and employee expense reporting knowledge and experience, an eye for detail, commitment to accuracy, and excellent communications and organizational skills.

We offer the following benefits:

• Medical
• Dental
• Vision
• HSA
• 401(k)
• Cell Phone Plan or Reimbursement
• Parking/Commuting Stipend (for those working in our Minneapolis office)

JOB DUTIES

• Payroll Processing
  • Process Payroll in BambooHR according to schedule for Salaried and Hourly Employees
  • Produce Payroll reporting and process payroll journal entries
  • Manage company Expensify account and assist employees with expense related questions
  • Input approved employee expense reimbursements
  • Update employees’ pay, deductions and benefits in Bamboo HR as directed by the Director of Human Resources
  • Audit and approve employee 401(k) contributions for transmission to provider
  • Work with accounting to collect special earnings for payroll
  • Register the company with applicable tax and unemployment agencies for new states as needed
  • Partner with BambooHR to ensure payroll taxes are correct and paid promptly
  • Create payment requests for payroll
  • Review and approve invoices from benefits vendors
• Accounts Payable and Expense Reporting
  • Process Accounts Payable in NetSuite and complete related month-end close tasks
  • Monitor and respond to the Accounts Payable inbox and vendor phone calls
  • Manage Accounts Payable approvals on payment requests and invoices
  • Collect and save necessary documentation for set-up of new vendors by accounting
  • Manage Employee Expenses in Expensify and post necessary Journal Entries
• Reporting and Compliance
  • Track and provide payroll and benefits reports to accounting, and for all other compliance requirements
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
  • Facilitate audits by providing records and documentation to auditors
  • Assist with annual 1099 processing
  • Other Staff Accountant tasks as assigned

EXPERIENCE/QUALIFICATIONS

• BA/BS degree in Business, Accounting or similar field, or equivalent experience.
• Minimum of 3 years of payroll processing experience. Benefits experience preferred.
• Payroll Certification by PayOrg, or willingness to obtain certification during the first year of employment.
• Minimum of 3 years of related accounting experience.
• Employee expense reporting knowledge.
• Tech savvy with ERP, payroll, and expense reporting systems (preferably NetSuite, BambooHR and Expensify).
• Fluency in Excel, Word, and PowerPoint.
• Excellent interpersonal and communication skills.
• Highly organized and deadline driven.

Role is hybrid, travel < 10% expected.

Disclaimer: This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description and other duties, as assigned, might be required.