Administrative Assistant

Who We Are

Build your career with Boldt. As a member of the Boldt team, you will collaborate with some of the most knowledgeable professionals in the construction industry. You will have the opportunity to learn new skills and seek greater responsibilities with a team that builds real value in the world around you. You will succeed in a workplace culture that recognizes, respects, and values differences. Boldt's focus on innovation, collaboration, and employee development provides an opportunity for all our employees to Build Boldly.

How Your Role Fits Into Boldt

The Administrative Assistant will serve as an ambassador for The Boldt Company by being the first point of contact for visitors and guests. This position will provide administrative support and related services crafted to improve operating efficiency.

What You Get To Do

• Perform basic administrative tasks such as copying, filing, and mailing as directed by management team.
• Prepare and process invoices using process automation software.
• Prepare letters, memos, emails, other correspondence, etc.
• Coordinate the corporate mailing program as well as act as primary liaison between The Boldt Company and mail/packaging vendors.
• Prepare the mail operations center for conducting the day’s business.
• Sort mail as well as process overnight deliveries.
• Prepare required internal reports as it pertains to mail and package usage, trends, etc.
• Monitor inventory and order office supplies.
• Ensure meeting rooms are set-up with proper equipment, materials and supplies. Order and setup food and beverages. Test and assist with technology required for meetings. Clean up after meetings.
• Greet visitors with a friendly and effective manner.
• Effectively use telephone, email, and other forms of communication to present a quality-oriented image where every customer is treated in a consistent, courteous, and professional manner.
• Assist employees in miscellaneous inquiries or needs.
• Perform special projects as assigned. This may include projects for human resources, finance, or the president’s office.
  
  

What We Expect From You

• A high school degree is required. An equivalent combination of education, training and/or experience may be considered in lieu of a degree.
• At least two years of administrative experience required.
• Intermediate Microsoft O365 knowledge required
• A valid driver’s license may be required. Individuals in this role may be subject to an annual Motor Vehicle Records check. The outcome of any MVR checks conducted may negatively impact the persons’ ability to participate in any vehicle program provided by the company, including but not limited to the ability to drive a personal vehicle on behalf of The Boldt Company or rent a vehicle through for business travel purposes.
  
  

Physical Requirements And Working Conditions

While performing the duties of this job, the employee is frequently required to remain in a stationary position for up to eight hours. The employee occasionally is required to move to access people or workspaces. Constantly operates a computer and other office equipment, such as a calculator, copy machine and computer printer. The ability to optimally communicate is required. The employee may occasionally move up to 15 pounds.

The working condition of this position requires the employee to work inside an office environment. The environment for which this position functions may contain scents and fragrances. May be requested to work overtime and weekends.

What We Can Offer You

As an employee-owned organization, we pride ourselves on fostering a culture centered around safety and team collaboration. We offer a comprehensive benefits package designed to support the well-being and growth of our employees. Our benefits include:

• Medical Coverage: Comprehensive medical plans including dental and vision benefits as well as the opportunity to participate in HSA and/or FSA programs.
• Life Insurance & Disability Coverage: Short-Term Disability, Long-Term Disability, and Group and Voluntary Life Insurance.
• Paid Time Off: Generous vacation, sick leave, and paid holidays.
• Financial Benefits: An Employee Stock Ownership Plan (ESOP) to share in the company’s success, as well as a 401(k) plan.
• Annual Bonus Program: Opportunity for annual bonuses based on company performance.
• Wellness Resources: Access to a health coach, health assessments, wellness challenges, and life care resources.
• Professional Growth: Equal access to opportunities and resources at all levels, educational reimbursement, and a robust mentorship program.
• Inclusion & Belonging: Comprehensive diversity, equity, and inclusion training programs.
• Community Engagement: Opportunities to engage with the community including a paid Volunteer Time Off program.
  
  

The anticipated salary range for this position is $42,460 - $52,386 per year. This range represents what The Boldt Company reasonably expects to pay for this position. Actual compensation offered will be dependent upon numerous job-related factors, including but not limited to: candidate qualifications, skills, experience, education, location, alignment with market data and internal equity as well as other business and organizational needs. Our expectation is that the incumbent will work at our Oklahoma City, OK office. If the incumbent works out of a different location, the anticipated salary range is subject to change.

The Boldt Company is an equal opportunity employer. If you are an individual with a disability and you need accommodation or other assistance during the application process, please contact our Human Resources department.

Based on Boldt’s Background Checking policy, this position may be subject to a background check.

The Boldt Company does not accept unsolicited resumes from third party recruiters.