Real Estate Office Support Specialist

Summary

As a Real Estate Office Administrator, you will be integral to the smooth operation of our office, reporting directly to the Office Manager. Your core responsibilities will include managing administrative tasks, maintaining organized records, and facilitating effective communication within the team. Utilizing premium skills such as QuickBooks for financial management and event planning for office functions, you will enhance our operational efficiency. Your relevant experience with CRM software and Microsoft Office will support our real estate activities, ensuring a professional and welcoming environment for clients and staff alike. Join us to contribute to our dynamic real estate team.

• Administrative Support: Organizing files, preparing documents, and scheduling appointments.
• Client Interaction: Greeting clients, answering inquiries, and making follow-up calls.
• Documentation: Preparing real estate forms, contracts, and maintaining records.
• Marketing Assistance: Creating and distributing marketing materials like brochures and social media posts.
• Coordination: Scheduling showings, open houses, and assisting with closing processes.
• Tenant Relations: Communicating with tenants, addressing inquiries, and resolving issues.
• Maintenance Oversight: Coordinating property repairs and ensuring maintenance tasks are completed.
• Financial Tasks: Processing rent payments, managing budgets, and handling invoices.
• Compliance: Ensuring all property management activities adhere to local regulations.
• Market Research: Assisting with pricing strategies and identifying market trends.

Real Estate Clerical Administrator

• Administrative Support: Organizing files, preparing documents, and scheduling appointments.
• Client Interaction: Greeting clients, answering inquiries, and making follow-up calls.
• Documentation: Preparing real estate forms, contracts, and maintaining records.
• Marketing Assistance: Creating and distributing marketing materials like brochures and social media posts.
• Coordination: Scheduling showings, open houses, and assisting with closing processes.
• Technical Skills:
• Proficiency in office productivity software (e.g., Microsoft Office Suite: Word, Excel, Outlook, PowerPoint).
• Experience with real estate CRM software (e.g., Salesforce, BoomTown, or similar platforms).
• Knowledge of document management tools like DocuSign or Dotloop.
• Basic graphic design skills for creating marketing materials (using Canva, Adobe Spark, or similar tools).

Property Management Assistant

• Tenant Relations: Communicating with tenants, addressing inquiries, and resolving issues.
• Maintenance Oversight: Coordinating property repairs and ensuring maintenance tasks are completed.
• Financial Tasks: Processing rent payments, managing budgets, and handling invoices.
• Compliance: Ensuring all property management activities adhere to local regulations.
• Market Research: Assisting with pricing strategies and identifying market trends.
• Technical Skills:
• Familiarity with property management software like Buildium, AppFolio, or Yardi.
• Advanced spreadsheet skills for financial tracking and analysis (e.g., Excel pivot tables and formulas).
• Experience with accounting software (e.g., QuickBooks).
• Ability to utilize online tenant portals and lease management platforms.

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Expected hours: No less than 25 per week

Ability to Commute:

• Madison, AL 35758 (Preferred)

Ability to Relocate:

• Madison, AL 35758: Relocate before starting work (Preferred)

Work Location: In person

Salary : $18 - $21