What are the responsibilities and job description for the Executive Personal Assistant- Phoenix, Arizona position at The Calendar Group?
We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support to a busy household in Phoenix, Arizona. This role involves managing personal and professional responsibilities, with a focus on organizing household operations, coordinating schedules, and supporting the principal with executive tasks.
Responsibilities:
Create and maintain a comprehensive Standard Operating Procedures (SOPs), including essential contact lists and task management guidelines for the family.
Recruit, vet, and oversee home contractors as needed, ensuring high-quality work and conducting performance evaluations.
Coordinate and oversee all home maintenance and repairs as needed, tracking schedules, expenditures, and ensuring tasks are completed to a high standard.
Implement and maintain a streamlined system for household organization, ensuring everything is tidy, easy to find, and efficiently managed. Maintain a weekly schedule to keep everything running smoothly.
Manage multiple household calendars, optimize time usage, coordinate appointments, and ensure timely completion of all tasks.
Manage inventory and order household essentials as needed, from groceries to cleaning supplies, ensuring the home is always well-stocked.
Support the principal by organizing material, documents, and agendas for executive meetings.
Ensure the principal is prepared with necessary resources for professional commitments
Arrange and coordinate complex travel plans, including accommodations and itineraries.
Receive, organize, and manage deliveries and packages as needed
Safely drive three children (ages 12 – 16) to and from school, extracurricular activities, and other commitments.
Run errands, purchase gifts, and assist with home organization and other ad-hoc projects, as needed.
Requirements:
5 years of similar experience with one principal
Valid driver’s license and clean driving record
High degree of professionalism and discretion
Excellent verifiable references
