Demo

Executive Personal Assistant

The Calendar Group
Phoenix, AZ Full Time
POSTED ON 4/24/2025
AVAILABLE BEFORE 5/23/2025

We are seeking a highly organized and proactive Executive Personal Assistant to provide

comprehensive support to a busy household in Phoenix, Arizona. This role involves managing

personal and professional responsibilities, with a focus on organizing household operations,

coordinating schedules, and supporting the principal with executive tasks.

Responsibilities :

  • Create and maintain a comprehensive Standard Operating Procedures (SOPs), including

essential contact lists and task management guidelines for the family.

  • Recruit, vet, and oversee home contractors as needed, ensuring high-quality work and
  • conducting performance evaluations.

  • Coordinate and oversee all home maintenance and repairs as needed, tracking schedules,
  • expenditures, and ensuring tasks are completed to a high standard.

  • Implement and maintain a streamlined system for household organization, ensuring
  • everything is tidy, easy to find, and efficiently managed. Maintain a weekly schedule to

    keep everything running smoothly.

  • Manage multiple household calendars, optimize time usage, coordinate appointments,
  • and ensure timely completion of all tasks.

  • Manage inventory and order household essentials as needed, from groceries to cleaning
  • supplies, ensuring the home is always well-stocked.

  • Support the principal by organizing material, documents, and agendas for executive
  • meetings.

  • Ensure the principal is prepared with necessary resources for professional commitments
  • Arrange and coordinate complex travel plans, including accommodations and itineraries.
  • Receive, organize, and manage deliveries and packages as needed
  • Safely drive three children (ages 12 – 16) to and from school, extracurricular activities,
  • and other commitments.

  • Run errands, purchase gifts, and assist with home organization and other ad-hoc projects,
  • as needed.

    Requirements :

  • 5 years of similar experience with one principal
  • Valid driver’s license and clean driving record
  • High degree of professionalism and discretion
  • Excellent verifiable references
  • Monday through Friday : 8 am to 5pm or 9 am to 6pm.

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