Administrative Coordinator - Statistics

Job Summary

Under direct supervision of the Department Chair, this position is the primary administrative support position in the office and provides full-scope administrative support/assistance to the department in the areas of academic personnel, administrative reporting and budget, course enrollment, class scheduling, graduate admissions, overall department operations, and provides work direction for the student assistant. This position also provides a contact point and information source for students and others who interact with the Statistics Department. This position provides advice to the department chair in implementation of personnel, class scheduling, budget, office assignments and office policies. This position also works closely with chairs of standing committees, tenure-track and lecturer search committees, professional leave committees, department peer review committees, as well as the department scheduler, faculty advisors, graduate coordinator, and statistics club student leadership.

This position provides guidance and review to ensure the department’s adherence to department, college, and university guidelines for all administrative procedures.  The department chair serves an elected three-year term, requiring that this position provide continuity in processes to a variety of policies and procedures.  This position is often the only person in the department with experience and knowledge of precedence and procedure and must be able to work independently under general supervision. 

Department Summary

The Statistics Department is an academic department within the College of Science and Mathematics offering an extensive curriculum to support a Bachelor’s of Science (B.S.) degree in Statistics, multiple minor programs (Statistics, Actuarial Preparation, and Cross Disciplinary Studies in Data Science), and a Master’s program in Statistics. The Statistics BS program currently has approximately 200 undergraduate majors and 80 students minoring in Statistics, 10 in Actuarial Preparation, and 30 in Data Science. The Master’s program is expected to serve 15-20 students annually. The Department also offers a large number of introductory and mid-level service courses to non-majors across the university to meet both General Education and breadth requirements as well as major-specific support for students. In sum, the department offers around 270 courses delivering 30,000 student credit units (SCUs) annually. In addition to supporting the campus educational mission, the department also provides a statistical consulting service staffed by a pair of quarterly rotating faculty and graduate students. The Department is comprised of 22 tenured and tenure-track faculty, 6 lecturers with essentially full-time teaching loads, 4-6 part-time lecturers, one Administrative Support Coordinator, one student assistant (office), and approximately 30-45 instructional student assistants.

Key Qualifications

• Demonstrated oral and written communications skills. Ability to draft and compose correspondence and reports in a clear and understandable manner, utilizing a thorough knowledge of English grammar, punctuation, spelling and proofreading.
• Ability to compile and assemble clear and concise reports using judgement and discretion in selecting and analyzing information for inclusion.
• Excellent computer skills and proficiency with a variety of computer applications including but not limited to word-processing, spreadsheets, email, calendaring, databases, on-line systems, web research and file sharing. Demonstrated experience and skill in creating and using spreadsheets to extract and analyze data with strong attention to detail.
• Demonstrated ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population, various personalities, and with those from various cultural backgrounds.
• Demonstrated organizational and time management skills, strong attention to detail, and ability to independently handle multiple tasks and priorities and successfully meet deadlines for day-to-day and long-term activities in a busy environment with frequent interruptions.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm. Five (5) years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.)

Salary and Benefits

Anticipated Hiring Range: $50,962 - $66,534 annually

Classification Range: $48,696 - $79,836 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.