Facilities Coordinator

Facilities Coordinator (Full-Time)

Purpose of the job: The Facilities Coordinator is responsible for maintaining and managing all facilities owned or leased by The Caring Place, including building maintenance, repairs, and coordinating services to ensure efficient and safe operations. Ensures that office equipment and appliances run properly. Oversee maintenance contracts to ensure everything is up to code and operating properly. Resolve building problems and liaise between company employees and outside contractors called in to fix those issues. Play a critical role in ensuring efficient and safe operation of our facilities.

Essential Duties and Responsibilities:

• Manage repairs, maintenance, upkeep, and preventive maintenance of company facilities, including buildings, equipment (including vehicles), systems, appliances, and outdoor spaces.
• Provides emergency janitorial services as needed during business hours
• Work with vendors and contractors, and inspect their work, to ensure timely, accurate, and quality work.
• Coordinate contracted services, including custodial, landscaping, safety, and security services.
• Monitor and manage facility access and safety protocols, including security systems and protocols.
• Ensure compliance with all regulations and codes related to building safety and maintenance.
• Ensure a high level of customer service.
• Serve as emergency response coordinator by testing building security systems and preparing for emergency situations by updating action plan for fire evacuations and disaster response.
• Perform minor repairs; assemble/install business equipment as needed
• Manages hazardous waste disposal, recycling programs, and coordinating environmental health and safety programs
• Participate in the development of long-term plans for facility maintenance, upgrades, and improvements, including budget development and management.
• Provide regular reports of facility operations, expenses and projects to management.
• Set up/break down meetings rooms and moves office furniture as needed.
• Obtain bids and cost estimates to ensure vendors are offering fair prices.
• Respond to employee requests to address issues with facilities or grounds-related issues; ensure problems are quickly resolved.
• Keep a record of maintenance requests and responses.
• Ensure physical spaces are safe, clean, and functional environment.
• Act as liaison between employees and any outside contractors needed to resolve specialized problems.
• Ensure that all vendors and contractors present and maintain required limits of liability coverage with COI on file.
• Draft and implement preventive maintenance schedules for buildings and equipment.
• Create/facilitate Safety Committee; ensure safety standards are followed.
• Maintain inventory of supplies; reorders as needed.
• Maintain Safety Data Sheets.
• Other duties as needed or assigned.

Qualifications:

The preferred candidate has the following experience and expertise:

• Associate or Bachelor’s degree in facilities management, business management, project management, administrative services or related field
• Minimum of 2 years of experience in facilities management or related field
• Strong organizational, analytical, time management, and problem-solving skills
• Driver’s license and clean driving record
• Excellent communication and customer service skills – written and verbal
• Proficient in Microsoft Office Suite
• Demonstrated ability to manage multiple projects and prioritize competing demands
• Experience working with/managing vendors and contractors
• Knowledge of building codes, regulations, and safety protocols
• Have basic maintenance skills and the ability to make minor repairs on regular appliances, such as refrigerators and HVAC systems
• Ability to work independently and as part of team
• Demonstrated ability modeling I am CARING Values
• Availability for after-hours emergency calls and occasional weekend work

Physical Requirements:

• Prolonged periods standing and walking throughout facilities
• Ability to bend, lift, stretch, climb, and crawl to maintain equipment and buildings
• Must be able to perform work in a variety of weather conditions

What's in it for you?

• Exempt Full-time position, on-site work environment
• Annual salary range of 50-60K; D.O.E.
• Medical, Dental, and Vision insurance offered;
• Paid Time Off;
• Retirement savings program with a workplace match;
• Caring and positive workplace;
• Being part of a non-profit organization working to provide for the basic needs of all neighbors in our community.

This position is classified as an exempt position. The Caring Place is an equal opportunity employer. We can't wait to meet you if you are excited about working with this mission-driven organization!

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Education:

• Associate (Required)

Experience:

• facility management: 2 years (Required)

Ability to Commute:

• Georgetown, TX 78626 (Required)

Ability to Relocate:

• Georgetown, TX 78626: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $60,000