What are the responsibilities and job description for the Executive Administrative Assistant position at The Cathcart Group?
Rare opportunity to work for one of the best residential property management companies in Charlottesville, Virginia. The Cathcart Group is the recipient of one of the Best Places to Work in Charlottesville, has an opening for an Executive Administrative Assistant to join our team. The Cathcart Group is searching for an experienced, reliable and task-oriented Executive Administrative Assistant. The Executive Assistant will work directly with executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation and excellent benefit package.
Responsibilities & Duties:
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients/staff
- Prepare internal and external corporate documents for team members and industry partners
- Schedule virtual meetings and appointments and manage travel itineraries
- Assist Human Resources
- Manage data entry projects
- Bookkeeping with QuickBooks and Excel
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
Qualifications & Skills:
- Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management
- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Familiarity with office management procedures and basic accounting principles
- Strong analytical and critical thinking skills
- Exceptional interpersonal skills
- Friendly and professional demeanor
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
