What are the responsibilities and job description for the Payroll & Benefits Coordinator (Temporary) position at The Catlin Gabel School?
Join our Team as a Payroll & Benefits Coordinator!
Are you detail-oriented, organized, and passionate about supporting employees behind the scenes? We’re looking for a Payroll & Benefits Coordinator at Catlin Gabel School to play a key role on our HR team during an exciting period of transition as we implement a modern HRIS.
In this temporary position, you'll be at the heart of our operations—ensuring accurate and timely payroll, supporting benefits enrollment, managing employee records, and assisting with compliance reporting. You’ll work closely with the HR Manager and have a direct impact on delivering a smooth and positive experience for our staff and faculty.
This role currently runs until July 15, 2025, with the potential to extend through October 15, 2025. If you're ready to bring your expertise to a collaborative team and make a difference in a mission-driven environment, we’d love to hear from you!
Hourly Rate: $31-$35/hour based on experience
ESSENTIAL DUTIES
Payroll Administration
-
Process employee payroll accurately, on-time and in compliance with school policies & procedures.
-
Maintain employee files.
-
Communicate effectively with HR & Business Office Teams throughout the payroll processing cycle.
-
Post payroll file uploads, reports, reconciliations as directed.
-
Assist with audit preparations, and timely government reporting.
Benefits Administration
-
Support enrollment and ongoing administration for group benefits including health, dental, vision, disability, life insurance, flexible spending plans, EAP, and retirement plans.
-
Work with insurance carriers and vendors to resolve benefits-related issues as directed.
-
Support leaves administration as directed
HRIS and Reporting Support
-
Generate and maintain HRIS reports to ensure data accuracy.
General Duties
-
Execute tasks and projects as assigned by the HR Manager.
-
Provide clear written and verbal communication regarding payroll and benefits matters.
COMPETENCIES
-
Solid understanding of payroll processes and related regulatory requirements.
-
Proficiency in using spreadsheets, HRIS systems, and general office software.
-
Strong analytical, problem-solving, and organizational skills.
-
Excellent interpersonal and service oriented mindset.
-
Capacity to handle sensitive and confidential information with discretion.
EDUCATION and EXPERIENCE
-
Bachelor’s degree in a related field or equivalent professional training/experience.
-
Minimum of 2 years’ experience in payroll, benefits administration.
-
Prior experience maintaining employee records and payroll, benefits administration with an HRIS.
-
People Pro experience a plus!
WORKING CONDITIONS AND SCHEDULE
-
Work is primarily performed onsite in an office environment.
-
Ability to work in a dynamic environment with frequent interruptions.
-
0.75 FTE days dependent on payroll schedule; additional hours may be approved as needed.
Review of applications begins immediately, and position is open until filled.
Salary : $31 - $35
