What are the responsibilities and job description for the Executive Assistant/Office Manager position at The Chicago Hire Company?
Our client is a high-growth private equity firm looking for an Office Manager/Executive Assistant for their newly established Midtown office. This is a highly visible role that will play an integral part in creating processes, establishing systems, and building a positive, cohesive environment for the growing location. Once it’s up and running, this role will expand to include Executive Assistant responsibilities, supporting several investment professionals. If you’re looking for the chance to get it on the “ground floor” with a high growth firm, then this may be the perfect opportunity for you!
Please note this position works onsite, Monday-Friday.
Responsibilities:
- Ensure a clean, organized, and welcoming office for team members and guests
- Monitor and replenish office inventory and coordinate office lunches and happy hours
- Manage vendor relationships with building management, security, cleaning services, and other providers
- IT support for minor and immediate issues, such as troubleshooting Zoom or AV issues for onsite conference rooms
- Calendar management for the office’s conference rooms as well as for executive leadership
- Arrange complex domestic and international travel, including creating detailed itineraries and meeting agendas
- Organize and create expense reports in Concur
- Provide onsite executive support to company leadership when they work out of the New York office
Requirements:
- 3 years’ administrative support experience, ideally within private equity; financial or professional services highly preferred
- College degree required
- Availability to work in-person, Monday-Friday in Midtown, with flexibility to arrive early or stay late to support any in-office meetings/activities, as needed.
- Ability to multitask in a fast-paced environment with shifting deadlines and priorities while upholding high quality standards
- Proficiency in MS Office and Zoom required, experience with Concur preferred
- A team-centric work ethic that can adapt to evolving work styles and processes in a dynamic environment
Salary : $110,000 - $140,000
