Facilities & Procurement Analyst

Summary The Facilities and Procurement Analyst will assist in creating sustainable and long term efficient  processes and procedures across various multi-faceted locations.  The incumbent will support the organization’s strategic plan to centralize all operational  processes and systems for increased  efficiency, and serve as the primary contact to ensure coordination and planning of the facilities management function. He/she will also assist in the management of the agency’s Mobile Device Management system by tracking/fulfilling/troubleshooting mobile phone requests. The incumbent will also be the primary contact for the coordination of off-site storage needs requiring movement into, file/material retrieval, and file shredding. In this supportive role this person must have advanced quantitative analysis skills as well as be proficient in advanced Microsoft Excel. __________________________________________________________________________ 

 Essential Functions: • Assist with the coordination and scheduling of maintenance activities. • Leverage buying power to help negotiate contracts, achieve preferred pricing, and develop favorable terms and conditions. • Maintain and track inventory, vendor information, cost, and expenditure of equipment. • Assess existing and future leases. • Measure cost analysis data. • Request and monitor proposals from service vendors. • Develop benchmarks to evaluate supply purchases, requests for payments, and inventory management. 

 Supervisory Responsibilities:   None 

 Minimum Qualifications: • Bachelor’s degree in Business Administration, Accounting, Facilities Management, or related field; or equivalent experience. • 1-3 years of related experience • Facilities or real estate experience • Computer proficiency with advanced Microsoft Excel • Excellent interpersonal skills including negotiation • Proven ability to analyze, interpret and act upon large amounts of information, with a keen attention to detail • Numerical ability, in particular able to understand, analyze and interpret financial information • Project management skills 

Job Behavioral Expectations: • Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures. • Safe and successful performance, including meeting productivity standards. • Maintain an understanding of the principles, methods and processes needed to perform the job. Attends staff meetings, seminars and in-service training as assigned. • Demonstrates the ability to complete work in an acceptable manner by the time and/or date established with accuracy, neatness and thoroughness and minimal amount of errors. • Maintain established departmental policies and procedures including maintain strict confidentiality and adherence to all HIPAA guidelines at all times. 

 Physical demands and work environment:  The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 Physical demands: While performing the duties of this job, the employee is required to  continuous movement and motion regularly, use hands to finger, handle, or feel objects, tools, or control; reach with hands and arms; balance; stoop; talk or hear. Employee must occasionally lift and/or move up to 50 pounds, climb stairs, bend and stretch. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. 

 Work environment: • Work is regularly performed in a combination of office and external environment and may be exposed to dust, odor, oil, fumes and noise. • Travel to different sites.