POSITION SUMMARY: The Human Resources Assistant will assist with various administrative tasks to support the Human Resource Department. Functions including maintaining employee records, assisting with recruitment, onboarding new hires, managing employee benefits, coordinating training schedules, and ensuring compliance with company policies and employment laws. Due to the nature of the role, this individual must maintain appropriate personal boundaries. This individual should also be aware of and sensitive to the cultural diversity of the client population. Expected to perform other duties as assigned. The Human Resource Assistant will report to the Director of Human Resources. |
POSITION STATUS: Non-Exempt |
TECHNOLOGIES: Microsoft Office Suite, Scheduling Platform, Online Trainings Platform, Payroll System Platform |
Accountable and responsible for the following results: - Assists with the gathering and maintaining of accurate and complete employee records in the HR database.
- Assists with the management of all agency benefit programs (e.g., Open Enrollment, Benefit Invoicing, CT FMLA, Long-Term and Short-Term Disability, etc.).
- Assists with the new employee onboarding process, including document completion, benefits enrollment, and introductions to the company.
- Assists with the tracking, scheduling, and coordinating of agency-wide training.
- Provides recruitment support, as needed, including the collection, processing, and tracking of pre-employment background checks.
- Ensures adherence to all company polices, employment laws and regulations.
- Assists with compiling data and information on specific employee data for reports and audits.
- Administers employee photo ID badges.
- Possesses and maintains technological fluency.
- Remains current with all certifications and training requirements.
- Maintains all required agency mandatory trainings.
- Maintains appropriate personal boundaries with young people, clients and families served at The Children's Center of Hamden. Adheres to The Children’s Center of Hamden’s Boundary Code of Ethics.
- Is aware of the Policy and Procedure Manuals and can access information as needed.
- Demonstrates effort to promote the agency Inclusion Policy by:
- Identifying inequities and bias, and appropriately raising concerns.
- Interacting with others respectfully.
- Respecting the experiences of individuals who do not share your race, gender, religion, sexual orientation, or any other relevant quality.
- Maintains care, welfare, safety, and security of the children by reporting conditions which are or could be considered safety hazards.
- Other duties as assigned.
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MINIMUM QUALIFICATIONS | - Associate degree preferred.
- Experience working in the human resources and the human service field, preferably a congregate care setting.
- Knowledge of workers’ compensation, FMLA, and OSHA.
- Experience with scheduling, interviewing, workforce management and training is preferred.
- The Human Resources Coordinator must be able to deal effectively with various individuals and organizations, possess excellent organizational skills, protect confidential information and manage various situations that may arise.
- The employee also needs a working knowledge of Excel, the ability to multi-task assignments, very accurate typing skills, good grammar usage, as well as excellent communication skills.
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LICENSURE / CERTIFICATIONS | - Human Resources Certification preferred.
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PHYSICAL REQUIREMENTS / WORK ENVIRONMENT | While performing the duties of this job, the employee is regularly required to perform the following essential job functions: Light lifting (<20 lbs.) Standing Sitting Seeing Moderate lifting (20 – 50 lbs.) Reaching Walking Hearing Heavy lifting (>50 lbs) Bending Climbing Talking Driving Repetitive Motion Push/Pulling Other, specify: The work environment is primarily representative of those an employee encounters while performing the essential functions of the job. Potential exposure to waste and bodily fluids Potential allergenic and/or irritant conditions |
CORE COMPETENCIES Behaviors and skills employees are expected to demonstrate to carry out the mission and goals. | - Values/Ethics: Ability to act with integrity and respect in personal and organizational practices, treating all people equitably including respecting professional, ethical and people values.
- Communication: Ability to write and speak clearly and succinctly in a variety of communication settings; can get messages across that have the desired effect.
- Conflict Resolution: Facilitating the prevention and/or resolution of conflict while preserving working relationships while maintaining composure.
- Organization: Ability to manage multiple projects; determine project urgency, uses goals to guide actions; organizes and schedules task effectively.
- Teamwork: Readily sharing information, knowledge, and personal strengths. Seek to understand and build on differing perspectives of others to enhance team efficiency and quality outcomes.
- Computer: Ability to use computers and other forms of technology. Ability to learn required office software products.
- Decision Making/Decisiveness: Making and taking responsibility for and demonstrating commitment to appropriate decisions in a timely manner. Ensuring that decisions are made based on policies, rules and organizational directives and solving emerging problems.
- Leadership: Creating a working environment that promotes and encourages team members' participation to attain common and individual objectives. Leading by example.
- Project Management: The discipline of planning, organizing, and managing resources to bring about the successful completion of a specific project.
- Strategic Thinking: Innovating through analysis of issues and trends and how these link to responsibilities, capabilities, and potential of the organization.
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To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. |
