What are the responsibilities and job description for the Executive Assistant position at The Choice, Inc.?
The Choice is partnering with a local economic development nonprofit in Alexandria on the search for a part-time, temporary Administrative Assistant, to assist with day-to-day administrative activities and to provide support in lead up to a major event convening in May 2025. This is a temporary position through May 2025 but could be longer term/permanent for the right candidate.
Desired Professional Experience
- Minimum 3 years of experience in an Executive or Administrative Assistant or in a similar role
- Excellent written and verbal communication, organizational, and time management skills
- Attention to detail and problem-solving skills
- Experience with scheduling complex, ever-changing multi-faceted calendars
- In-depth knowledge of Microsoft Office suite of tools
- Experience with project management and CRM tools a plus, as is experience with Bill.com
Key Responsibilities
- Draft, review, and distribute various types of communications on behalf of the Leadership Team
- Coordinate and organize meetings for Leadership Team, including scheduling, preparing agendas, gathering documents, taking minutes, and following up on action items
- Frequent communication and interaction with key external stakeholders, including senior executives, local business community, state and local government agencies, and other external partners
- Screen, direct, respond to, and prioritize calls and correspondence, facilitating the smooth exchange of information as a first point of contact for and external partners
- Manage information flow in a timely and accurate manner with continuous follow-up
- Prepare, edit, and distribute correspondence, communications, presentations, reports, and other documents
- Organize files using SharePoint
- Data entry in Hubspot CRM
- Assist with AP and AR
- Assist staff with travel arrangements
- Handle confidential information with discretion
