What are the responsibilities and job description for the Administrative Coordinator Associate - Main Case Management - Part Time - Days position at The Christ Hospital Health Network?
Responsible for providing secretarial and general office duties. Develops spreadsheets and tracks data related to budgetary information. Provides computer support to the Central Service associates for all programs utilized in Central Service. Assignments may be of a confidential manner and require judgment and discretion at all times.
Assume responsibility for employee files and information
• Maintain personnel files for Central Service staff. Prepare file folders for new employees.
• Resource person for SARF forms. Enter and forward to correct individual when completed
• Maintain job descriptions in correct format.
• Maintain listing of assigned lockers for staff at Main and JSC.
• Collects documentation on attendance and completion of mandatory programs
• Maintains confidentiality
Assumes responsibility for performing assigned clerical support functions
• Typing/filling/general secretarial duties:
- General correspondence.
- Screens phone calls
- Keep calendars including all standing meetings; schedules meetings.
- Accuracy in typing and spelling is necessary.
- Keep calendars including all standing meetings; schedules meetings.
• Types QA reports
• Types memos, policies and procedures, minutes, and additional correspondence
• Types, photocopies, files, faxes, utilizes email, and distributes materials generated by Director and Manager.
• Files paperwork accurately
• Handles telephone information requests with courtesy, accuracy, and respect for confidentiality
• Researches and compiles reports as needed.
• Maintains meeting minutes and sign in sheets
Assumes responsibility for reports and data collection
• Collects data per instructions
• Develops and types spreadsheets for data collection
• Tracks trends and reports significant changes
• Completes special projects and miscellaneous assignments as required
• Enters statistical data and prepares reports as required.
Orders instrumentation, surgical supplies, office supplies, and maintains equipment repairs.
• Utilizing Lawson; orders, files and tracks the status of placed orders for Central Services. Tracks backorder and notifies the requestor of the status.
• Maintains and orders office supplies and break room supplies for Central Sterile, both Main and the JSC.
• Documents and returns equipment in need of repair or replacement.
• Maintains records of repairs of Washer Decontaminators and Sterilizers.
KNOWLEDGE AND SKILLS:
Demonstrates proficiency in excel and word computer applications
Cooperative and willing to assist others
Attentive to detail and accurate
Well organized
Works independently
Please describe any specialized knowledge or skills, which are REQUIRED to perform the position duties. Do not personalize the job description, credentials, or knowledge and skills based on the current associate. List any special education required for this position.
EDUCATION: High School graduate or equivalent, Associates Degree preferred.
YEARS OF EXPERIENCE: 1 year of office experience preferred
REQUIRED SKILLS AND KNOWLEDGE: Good typing skills (40 wpm), Able to use telephone, fax machine and photocopier, Able to perform basic math skills. PC software, Microsoft Word, Excel and Power Point; spelling, math and filling skills. Excellent organization, communication, composition, interpersonal and telephone skills.
LICENSES & CERTIFICATIONS:
N/A
