Codes/Planning Specialist

The City of Coos Bay is soliciting applications for the position of Codes/Planning Specialist. To apply for the position, interested parties should submit a city application, resume, and letter of interest to the HR Office or by email to jspencer@coosbayor.gov. All application materials submitted via email must be submitted as an attachment in word or pdf format. City applications are available from the City Manager’s Office, City Hall, 500 Central Avenue, Coos Bay, Oregon 97420, by email at jspencer@coosbayor.gov or on the City’s website at https://www.coosbayor.gov/government/job-openings

GENERAL STATEMENT OF DUTIES: Performs a variety of technical and non-technical tasks related to the intake and processing of building code and non-building code related permits and forms as well as planning applications and actions. Informs the public on land use and building code processes and standards. Performs a variety of secretarial tasks related to planning and codes implementation work. Composes, transcribes, edits and types correspondence, monthly reports and special projects; takes minutes at hearings and meetings; serves as receptionist for the department. Performs other related duties as required.

SUPERVISION RECEIVED: Works under the supervision of the Planning Administrator who assigns and reviews work for conformation to instructions and standard practices. Performs routine work with minimum supervision.

SUPERVISION EXERCISED: May coordinate the training of or assignment of work to administrative temporary or volunteer staff.

TYPICAL EXAMPLES OF WORK: An employee in this classification may perform any of the following duties. However, these examples do not include all the specific tasks which an employee may be expected to perform.

DESIRABLE QUALIFICATIONS FOR EMPLOYMENT

KNOWLEDGE, SKILLS AND ABILITY: Thorough knowledge of proper grammar, punctuation, spelling, capitalization, and sentence structure. Thorough knowledge of modern office record keeping and secretarial practices, procedures, and equipment. Ability to compose routine correspondence and take minutes of meetings and to transcribe same. Basic knowledge of arithmetic (addition, subtraction, multiplication, division, and percentages). Skill in communicating tactfully, both orally and in writing, answering questions, and explaining information, decisions, or ordinances. Ability to establish and maintain harmonious working relationships with other agencies, employees, and the general public.

ESSENTIAL FUNCTIONS: Ability to prepare charts and graphs; to research and collect data, and detailed work involving numerical data. Ability to type accurately and rapidly, organize, file and maintain accurate records, and prepare moderately complex reports and correspondence. Ability to make decisions independently and in accordance with established policy. Ability to maintain confidentiality of agency records. Ability to use standard office software programs. Ability to multi-task as well as complete work in a timely and accurate manner. Must be able to develop and maintain positive cooperative team-oriented relationships with co-workers, supervisors, managers, and others you come in contact with.

EXPERIENCE AND TRAINING: Two years of progressively responsible experience in secretarial/clerical work. Graduation from high school or possession of the equivalent GED certificate, supplemented by additional training in college or business school secretarial science course work. Any satisfactory equivalent combination of experience and training which insures the ability to perform the work may substitute for the above.

TOOLS AND EQUIPMENT USED: All modern office equipment which may include personal computers, adding machine, copy machine, postage machine, and fax.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus. Employee must be able to communicate verbally in English.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet, but frequently includes multiple on-going conversations in close proximity.

GUIDELINES: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Union Status – Included in AFSCME

FLSA Status – Non-Exempt

FTE – 40 hours per 7-day work period, subject to change for operational requirements

Schedule – Monday - Friday, 8:00 am - 5:00 pm with possibility of evening hours for meeting attendance, subject to change for operational requirements

Hiring Process: Applicants must complete and submit the required City application packet, resume, and letter of interest by 5:00 pm on Tuesday, April 15, 2025, as specified in this job announcement. All applicants will be notified of the final status of their application via email.

Application Acceptance Period: .................................... April 1 - 15

Review of Applications: .................................................. April 16 – April 18

First Round of Interviews with Selected Candidates:. April 21 – April 25

Second Round of Interviews as needed....................... April 28 – May 1

Probable Date for Offer of Employment: .................... May 5, 2025

Projected Start Date…………………..............................….. May 12, 2025

Note: The city reserves the right to conduct additional interviews, and this may affect the projected date for offer of employment.

EMPLOYEE BENEFITS: Employees work in a strong team-oriented environment and receive a generous employee benefit package which includes eleven paid holidays, vacation and sick leave, life and accidental death and dismemberment insurance, long term disability, medical, dental and vision insurance, and retirement through the Public Employees Retirement System. The City pays 90% of the medical and dental insurance premium for the employee and their family.

INFORMATION ABOUT THE COMMUNITY: Information about the City of Coos Bay and the Bay Area is available at www.coosbayOR.gov.