Administrative Assistant - Contracts Support

Pay Range: $22.90 - $28.62 hourly | $47,632 - $59,539 annually 

Job Posting Closing on: Wednesday, February 26, 2025

Workdays & Hours: FLSA Nonexempt position. Monday – Friday 8am – 5pm; some evening/weekend work required. Hybrid on-site work model is possible upon successful completion of initial probation.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Assistant - Contracts Support position is available with the City of Fort Worth IT Solutions Department, IT Finance – Contracts team. The IT Finance - Contracts team provides support to all City departments by managing technology-related contract functions including the drafting and processing of annual renewals, contract amendments, execution of new contracts, and contractual reporting duties. The ideal candidate must demonstrate exceptional communication skills, both oral and written, and possess the ability to coordinate and provide contract support in a fast-paced work environment. A strong focus on organization, time management, customer service, and teamwork are essential. This position requires producing high-quality work with minimal errors, demonstrating a strong sense of accountability and effective self-management.

Minimum Qualifications:

• Associate’s degree from an accredited college with major coursework in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience
• Candidate selected for hire must pass a CJIS background check (see below for details)

Preferred Qualifications:

• Preference may be given to higher levels of education, experience and certifications as related to the vacancy.
• Experience with and ability to operate basic office software including Microsoft Office software (Word, Excel, Outlook, and PowerPoint), Adobe Acrobat, and Adobe Sign.
• Experience with PeopleSoft Financials.
• General knowledge of government procurement policies.
• Clear and effective communication skills with internal and external customers and vendors, including Technical Writing Skills.

The Administrative Assistant - Contracts Support  job responsibilities include:

• Supports the development of legal agreements to advance technological programs and initiatives provided through IT Solutions.
• Process annual contract renewals, basic contract amendments, and execution of new technology-related purchase and vendor services agreements; including submission of related PeopleSoft purchasing forms.
• Provides administrative support to the department; receives and responds to requests for information related to IT Solutions-managed contracts; and assists with routing of contracts and related documents through Adobe Sign.
• Completes contract-related service requests as assigned through Ivanti ITSM system in a timely manner and with minimal supervision.
• Respond to and resolve contract-related inquiries from internal customers and vendors, both verbally and in writing.
• Assists in maintaining contract management system(s) and related information; and assists in improvement and documentation of contract processes.
• Performs other duties as assigned.

Working Conditions

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Physical Demand

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Criminal Justice Information Systems (CJIS) Background Check

Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.  Due to CJIS requirements related to system access, the following will result in being disqualified for this position:  Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.

Salary : $47,632 - $59,539