Project Coordinator

JOB SUMMARY: 

The City of Frederick is seeking a dedicated and detail-oriented part-time Project Coordinator to assist the Office of Opportunity and Transformation in managing strategic programs aimed at enhancing community engagement, workforce development, and equitable opportunities. The Project Coordinator will support the coordination, execution, and monitoring of projects related to apprenticeships, re-entry initiatives, youth engagement, and workforce development. This position requires strong organizational skills, an ability to manage multiple tasks, and a passion for contributing to initiatives that promote inclusivity and opportunity for all residents.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assists in coordinating and supporting the implementation of key programs such as apprenticeships, re-entry programs, youth engagement, and workforce development initiatives.
• Provides general administrative support, including filing, document preparation, and office organization.
• Provides logistical support for program events, meetings, and activities, including scheduling, communications, and resource management.
• Maintains project timelines and ensure that milestones are met in alignment with the office’s strategic goals.
• Tracks project progress, compiles data, and prepares status reports for program leaders.
• Communicates regularly with internal team members and external stakeholders to ensure coordination and smooth execution of projects.
• Assists with managing the collection and organization of data for reporting purposes, including tracking key performance indicators and program outcomes.
• Assists with grant research, proposal development, and administrative tasks related to securing funding opportunities.
• Supports the Office of Opportunity and Transformation in managing program communications, including preparing materials for meetings, presentations, and community outreach.
• Assists in preparing and maintaining program budgets, helping ensure resources are allocated effectively.
• Attends meetings, takes meeting notes, and follows up on action items as needed.
• Performs other duties as assigned to support the Office of Opportunity and Transformation's goals and projects.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED EDUCATION AND/OR EXPERIENCE:

• Any combination of training and experience which demonstrates ability to perform the duties and responsibilities as described; a typical qualifying background would include coursework in public administration, social work, community development, or similar.
• One (1) year of experience in project coordination, community engagement, or administrative support, ideally in public service, workforce development, or nonprofit sectors.
• Experience working with government agencies at the local, state, or federal level, especially in workforce, reentry, social services, or justice reform.

REQUIRED CERTIFICATES AND/OR LICENSES:

• Vehicle Operator’s license with satisfactory driving record that meets insurability standards of the City’s insurance carrier is required. The employee must maintain the license for the duration of their employment.

REQUIRED SKILLS (Communication/Language; Mathematical; Computer; etc.):

• Strong organizational and time management skills, with the ability to manage multiple projects simultaneously and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, take initiative, and contribute effectively to team efforts.
• Attention to detail and accuracy, especially in tracking and reporting data.
• A commitment to promoting diversity, equity, and inclusion in community programs.
• Proven ability to build relationships with policymakers, business leaders, nonprofit organizations, and other community stakeholders.

OTHER DESIRABLES:

• Associate’s or bachelor’s degree in public administration, social work, community development, or related field. 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to remain in stationary position for long periods of time; use hands and fingers to complete daily work assignments, reach with hands/arms to file and move stock items.  The employee must be able to communicate using the English language. The employee is occasionally required to stand for long periods of time; walk about while performing work; climb ladders and stairs and traverse varied terrain.   The employee is regularly required to stoop, kneel, crouch, crawl, push, and pull to reach various items. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

WORK ENVIRONMENT/CONDITION: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee typically performs work indoors in an office setting.

Salary : $27 - $42