Administrative Specialist - DWO

Administrative Specialist - DWO

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Administrative Specialist - DWO

Salary

53,612.00 - $67,575.30 Annually

Location

Houston

Job Type

Full Time

Job Number

36077

Department

Houston Public Works

Division

HW-Drinking Water Operations (DWO)

Opening Date

01 / 30 / 2025

Closing Date

2 / 5 / 2025 11 : 59 PM Central

Description

Benefits

Questions

POSITION OVERVIEW

Applications accepted from : HOUSTON PUBLIC WORKS DEPARTMENT EMPLOYEES ONLY

Department : Houston Public Works

Division : Drinking Water Operations

Reporting Location : 2300 Federal Rd

Workdays & Hours : M-F, 7 : 00 a.m. - 3 : 30 p.m.

• Subject to change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The Houston Public Works Department is seeking candidates who can perform the following duties :

Assist the Assistant Director for Surface Water and Groundwater Plants with daily paperwork, organizational charts, research on chemical contracts, the annual budget for plants, and budget revisions.

Manage purchase requisitions for surface water and groundwater procurement requests.

Ensures effective coordination and integration of departmental responsibilities to meet goals and objectives.

Manage tasks related to the purchase requisitions, prepare PRFs for training programs dedicated to the operations and maintenance staff of both surface water and groundwater departments, tracking information, and coordinating the flow of critical information within the department.

WORKING CONDITIONS

The position is physically comfortable; the individual has some discretion about walking, standing, etc.

This is a Houston Public Works Emergency Management position at the Tier III Level.

MINIMUM REQUIREMENTS

MINIMUM EDUCATIONAL REQUIREMENTS

Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.

MINIMUM EXPERIENCE REQUIREMENTS

Three years of administrative experience are required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

MINIMUM LICENSE REQUIREMENTS

None

PREFERENCES

PREFERENCES

Preference will be given to candidates with experience in purchasing and researching contracts.

Preference shall be given to eligible veteran applicants provided such persons possess qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1- 6.

GENERAL INFORMATION

ELECTION / SKILLS TESTS REQUIRED : None

However, the department may administer a skill assessment evaluation.

SAFETY IMPACT POSITION : Yes

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 20

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at : www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting : or call 832-393-6032.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

If you need special services or accommodations, call 832-393-6032. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

EOE Equal Opportunity Employment

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy .

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include :

Medical

Dental

Vision

Wellness

Supplemental Insurance

Life insurance

Long-term disability

Retirement pension

457 deferred compensation plan

Employee Assistance Program

10 days of vacation each year

11 city holidays, plus one floating holiday

Compensable Sick Leave

Personal Leave

Flexible schedules

Hybrid-Telework for eligible positions

Professional development opportunities

Transportation / parking plan

Section 125 pretax deductions

Dependent Care Reimbursement Plan

Paid Prenatal, Parental and Infant Wellness Leaves

Healthcare Flexible Spending Account

For plan details, visit

What is the highest level of education you have obtained?

Less than 12th grade

High School Diploma / GED

Associate's Degree

Bachelor's Degree or higher

How many years of professional experience do you have in personnel, administration, accounting, or closely related fields?

Less than 3 years

3 years to less than 5 years

5 years to less than 7 years

7 or more years

Do you have the ability to work in a fast pace high volume working environment?

Describe your proficiency level with Adobe Pro and Excel. Include examples of how they were used to complete assignments.

Please select the following application(s) that you are proficient in. (Check all that apply)

Word

Excel

Adobe Pro

PowerPoint

Outlook

DocuSign

None of the above

Do you have strong verbal and written communication skills?

Are you a current Houston Public Works Employee?

Describe a time were you had to coordinate a meeting. For example arrange meeting location, handle the agenda, etc.

Do you have experience with contracts or purchasing?

Please explain your experience with contracts and or purchasing.

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

Required Question

Salary : $53,612 - $67,575