What are the responsibilities and job description for the Administrative Assistant - Financial Services position at The City of Thomasville?
This position serves as the administrative assistant to the Chief Financial Officer (CFO). Responsibilities include general and specific clerical duties associated with Financial Accounting, Accounts Payable, Grants and Purchasing functions.
Provide financial review for all City owned Credit Cards and Purchase Cards (P Cards) on CFO?s behalf.
Responsible for reviewing all Travel Related Forms for clerical accuracy and compliance with existing policies and procedures.
Review and approve all Request for Checks for miscellaneous expenses, boot and clothing allowances, travel advances, internet reimbursements, etc. for all employees
Enter requisitions into financial software for Financial Services, Purchasing, and Payroll Development Authority (PDA)
Generate Accounts Receivable for Airport, Cemetery, Information Technology, etc. as needed to assist Accounting staff
Act as a backup to Purchasing for the following items: Establishing new City vendors in the financial system, updating vendor information and changing purchase orders as needed
Coordinate and facilitate citywide administrative assistant meetings throughout the year to update and discuss pertinent administrative policies and tasks as it pertains to Financial Services.
Provide financial review for all City owned Credit Cards and Purchase Cards (P Cards) on CFO?s behalf.
Responsible for reviewing all Travel Related Forms for clerical accuracy and compliance with existing policies and procedures.
Review and approve all Request for Checks for miscellaneous expenses, boot and clothing allowances, travel advances, internet reimbursements, etc. for all employees
Enter requisitions into financial software for Financial Services, Purchasing, and Payroll Development Authority (PDA)
Generate Accounts Receivable for Airport, Cemetery, Information Technology, etc. as needed to assist Accounting staff
Act as a backup to Purchasing for the following items: Establishing new City vendors in the financial system, updating vendor information and changing purchase orders as needed
Coordinate and facilitate citywide administrative assistant meetings throughout the year to update and discuss pertinent administrative policies and tasks as it pertains to Financial Services.
