HR Coordinator - Adjunct Operations

HR Coordinator - Adjunct Operations

POSITION DETAILS

The Graduate Center (GC) is the focal point for advanced teaching and research at the City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including ASRC.

The Graduate Center benefits from highly ambitious and diverse students and alumni-who in tum teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life.

The Office of Human Resources supports the Graduate Center’s mission, vision, values, and goals by engaging and developing a diverse and inclusive workforce, and sustaining a work environment that promotes fair treatment of all employees, open communications, personal accountability, trust, mutual respect and professional growth.

The Office of Human Resources supports a vibrant, diverse, and inclusive employee community at the Graduate Center and at its affiliated CUNY colleges and professional schools, which include Craig Newmark Graduate School of Journalism and Macaulay Honors College.

Reporting to the Deputy Director of Human Resources, the HR Coordinator for Adjunct Operations performs functions related to employment, on-boarding, workload and payroll actions for part-time teaching and non-teaching instructional staff, in accordance with contractual guidelines.

Duties and responsibilities include, but are not limited to, the following:

• Coordinate all personnel actions for Teaching and Non-Teaching Adjunct population, including onboarding/orientation, to separation for 3 Business Units.
• Process all personnel actions in CUNYfirst; maintains CUNYfirst records; performs audits.
• Monitors and acts accordingly on FICA and Sprintax matters.
• Ensures implementation of all policies/procedures pertaining to part-time instructional/non-instructional staff.
• Tracks and monitors workloads and observations to ensure compliance with the collective bargaining agreement; advises on warranted changes.
• Provides Payroll with reporting and new hire documentation, i.e. appointment forms, tax forms, direct deposit application, etc.
• Monitors I-9 Employment Verification for resident and non-resident part-time Teaching/Non-teaching Adjuncts.
• Coordinates the collection of required on-boarding documents for New Adjunct faculty in compliance with laws, policies and practices; orchestrates background checks, degree verifications, etc.
• Supervises unit staff; evaluates performance and facilitates development and/or corrective action(s).
• May assist with Adjunct Health Insurance inquiries, and support related processing actions.
• Performs other related duties as assigned.

All full-time CUNY staff are expected to work in-person at their campus office 70% of their work time. This is equivalent to 7 out of 10 days of in-person work in a two-week period (e.g., 7 days in person, 3 days remote). This hybrid work schedule is subject to change.

QUALIFICATIONS

Bachelor’s degree required.

A preferred candidate should have:

• Two (2) years of administrative experience with general knowledge of HR functions (e.g. onboarding, collective bargaining agreements, and compliance).
• Experience entering data in CUNYfirst’s HR module preferred.
• Proficiency in Microsoft Suite.
• Ability to work independently and prioritize work.
• Ability to interpret, apply and explain polices including state and federal regulations, labor contracts, etc.
• Ability to establish and maintain effective working relationships with senior administrators, faculty and staff.
• Good judgment and decision-making skills.
• Excellent communication and writing skills.

Candidates must be legally authorized to work in the United States on a full-time basis. Sponsorship will not be offered for this position.

CUNY TITLE OVERVIEW

Provides information and services to the College community to support the Human Resources function.

• Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, pay administration, and recruiting
• Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources
• Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness
• Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries
• Assists HR managers with employee communications of all kinds; may prepare materials, conduct orientation sessions, or update web pages
• Performs related duties as assigned.

Job Title Name: HR Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$65,946/year.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Please click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume and a cover letter in Word or PDF format.

CLOSING DATE

April 17, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30105

Location

Graduate Center