Admissions Coordinator - Admissions

POSITION DETAILS

The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master’s Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school’s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York’s medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.

Responsibilities

The Admissions Department is currently seeking an Administrative Coordinator. The incumbent will report to the Director of Enrollment. In addition to the CUNY Title Overview duties include but are not limited to the following responsibilities:

• Monitor administrative tasks related to procurement, including processing purchase orders and requisitions, and obtaining necessary approvals utilizing CUNYFirst and CUNYBuy.
• Assist with data entry and manage correspondence with prospective students and their families, utilizing both email and in-person communication to provide information, answer questions, and ensure a positive experience throughout the admissions process.
• Help maintain organized electronic files for prospective students to ensure easy access and retrieval of information.
• Support the planning and execution of student recruitment events, including Open Houses, Welcome Receptions, and special events for the SoM; coordinate logistics, manage schedules, and ensure all materials and resources are prepared and available for each event.
• Prepare and process purchase requisitions in accordance with institutional policies.
• Maintain accurate electronic records for the Office of Admissions to support operational efficiency.
• Assist in the preparation of administrative reports to track recruitment activities and outcomes.
• Represent the institution by speaking at various events and information sessions, providing guidance to students on applying to the CUNY School of Medicine and the PA Program.
• Attend and actively participate in both in-person and virtual recruitment events to promote the institution.
• Support with the administrative management of the Health Professions Mentorship Program (HPMP) and the Health Professions Recruitment and Exposure Program (HPREP) including program coordinator and scheduling.
• Perform related duties as assigned by the Director of Enrollment or designee.
  
  

Qualifications

Bachelor's Degree required.

Preferred

Experience facilitating payment for services pertaining admissions office.

Cuny Title Overview

Coordinates efforts of admissions and/or enrollment offices.

• Coordinates workshops, intake screenings, interviews and orientations for new students.
• Counsel’s prospective applicants on requirements and standards and provides general information on programs and services in person or by telephone, e-mail or letter; conducts follow up as needed.
• Assists in conducting open house sessions and orientations, including group sessions and programs at high schools and in the community at large.
• Assists with day-to-day administration and an admissions or enrollment office, including scheduling and preparing and distributing materials.
• Represents the Admission Office to the college's internal and external communities as directed.
• Maintains and updates program databases, lists and files to ensure completeness and accuracy.
• Performs related duties as assigned.
  
  

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

Compensation And Benefits

Salary Range: $44,411- $62,689

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

How To Apply

Please visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID:29905 or Title: Admissions Coordinator . Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

30 days from posting date with review of resumes to begin in 15 days.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29905

Location

CUNY School of Medicine