Financial Analyst

POSITION DETAILS

The Graduate Center is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000-square-foot facility in upper Manhattan designed to promote collaboration among scientists in global research and innovation. CUNY values diversity and invites applications from underrepresented groups who will enrich the research, teaching, and service missions of the university.

The Graduate Center benefits from highly ambitious and diverse students and alumni who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

The Financial Analyst reports to the Accounting and Reporting Manager, and is primarily responsible for all financial analysis, financial statement preparation, and accounting for the Graduate Center and Related Entities activities at the GC. Working under the direction of the Accounting and Reporting Manager, this position is responsible for analyzing, recording, and reconciling transactions for all revenue, accounts receivable, and billing for the Graduate Center and Related Entities. This position serves as the point-person within the Business Office for: Adult Continuing Education (ACE); all revenue accounting (except for Tuition and Fees which are managed by the Bursar); Non-Tax Levy activities in the GC, Related Entities, GC’s Centers and Institutes. Currently the GC Non-Tax Levy and Related Entities include: Auxiliary Services Corporation, Child Care, General Fund, and Doctoral Student Council (DSC)/Student Association, Centers and Institutes, and GC Foundation. Related entities at the Graduate Center are subject to change based on the needs of the College, the City University of New York and the State of New York.

This position requires the incumbent to work in the office four days a week and one day remotely. This hybrid work schedule is subject to change.

Duties Include But Are Not Limited To

• Reviews, monitors, and processes a variety of financial transactions;
• Processes and prepares journal entries for cash receipts, contributions, pledges, gifts and trusts events, and any other revenue streams for non-tax levy and related entities;
• Analyzes account balances for balance sheet and income statement accounts to ensure accurate balances;
• Prepares analyses and reports as needed by department, customers or management;
• Ensures compliance with current Accounting, State, and Federal regulations in accordance with Generally Accepted Accounting Principles under both FASB and GASB;
• Responds to inquiries from Students, Faculty, Staff, Fund Managers, and other interested parties in a timely manner;
• Maintains current list of authorized Fund Managers and liaisons with the Provost Office to update this once a semester;
• Prepares and distributes monthly fund reports;
• Prepares Financial Reports for Board Meetings of Related Entities;
• Prepares monthly bank reconciliations for all cash, money market, and investment accounts along with any necessary accounting entries;
• Reviews outstanding accounts receivable balances for all revenue sources and ensures timely collection of outstanding balances;
• Maintains accounting records through filing, retrieval, retention updating, and archiving in accordance with the College and City University of New York Records Retention Policy;
• Prepares billing, accounts receivable, and revenue transactions for the Graduate Center and all Related Entities utilizing CUNYfirst (currently: Auxiliary, DSC, General Fund, and Child - Care);
• Reconciles ACE revenue and cash balances between the local account and amounts held at the State and in the University’s Financial Reporting System IFR accounts;
• Enters banking transactions in the Cash Management system;
• Assists the manager with monthly and ad hoc reports and analyses; year-end close and audits;
• Assists with the preparation of financial statements, notes, and Management Discussion and Analysis;
• Assists with preparing budgets and forecasts for non-tax levy and related entities;
• Assists Accounts Payable for coverage of vendor management duties during staff vacations and leaves.
• Assists with system upgrades and special project;
• Develops fund reports for tax levy and non-tax levy/related entities;
• Liaisons with students, faculty, and staff throughout the college for non-tax levy and related entity activities.
• Performs other duties as assigned which are reasonably within the scope of this job classification.
  
  

Qualifications

Bachelor’s degree and four years’ related experience required.

A Preferred Candidate Should Have

• Advanced knowledge of MS Office and database applications.
• Experience with PeopleSoft.
• Excellent communication skills, oral and written.
• Ability to work independently on complex assignments.
• Experience with Financial Edge.
• Experience in Higher Education or Not-for-Profit organizations.
  
  

Candidates must be legally authorized to work in the United States on a full-time basis. Sponsorship will not be offered for this position.

Cuny Title Overview

Coordinates financial matters for a program or department under management direction.

• Maintains financial accounts for income and spending; administers the allocation of funds
• Analyzes spending, income trends and usage to recommend improvements
• Manages the collection of revenue and accounts receivable
• Tracks and maintains financial data to provide fiscal reports to management; produces forecasting projections
• Monitors the financial condition of operating centers to ensure efficient use of resources
• Performs ad hoc reporting and analysis as necessary
• May supervise subordinate staff
• Performs related duties as assigned.
  
  

Job Title Name: Finance Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

Compensation And Benefits

$62,411 - $70,238. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

How To Apply

Click on "Apply Now" below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a cover letter and resume as one file in PDF format.

CLOSING DATE

Open until filled with review of applications to begin on February 4, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29632

Location

Graduate Center