What are the responsibilities and job description for the Medical Assistant Externship Coordinator position at The College of Health Care Professions?
Job Title: Externship Coordinator
Full Time
Summary: Work under and reports to the Program Director/Director of Education/Campus President, to ensure adequate number of externship sites are available to meet the need of the program. Responsible for obtaining, sites, and monitoring students who are on externship. He/she should constantly market the programs offered throughout the medical community and actively seek additional externship sites for the students. Responsible for 40% of externship sites hiring students by program.
Essential Duties and Responsibilities: Externship Coordinator
- Maintain federal, state and accreditation compliance
- Ensures organizational requirements are met of 40% of externs are hired by their site
- Monitor and maintain TWC and accreditation regulations of all student records with respect to site evaluations, time cards, surveys and any other required documentation
- Attain a thorough knowledge of all rules and standards set forth by the state, federal and accrediting board with respect to the externship and ensure all rules and regulations are adhered to
- Responsible for the recruitment and maintaining of extern sites, marketing to the medical community, communications and public relations of the department and school
- Ensure sufficient openings are available at sites for number of students needing externships
- Meets number of new sites developed designated by company metrics
- Serve as liaison between students, college faculty and the organization providing the externship
- Works closely with the Placement Coordinator on assisting the student into employment after graduation
- Counsel students who are not attending externship as scheduled
- Track and assure that all students complete a final exit after externship is completed
- Assist the students with career development, professionalism, resume preparation and interviewing skills
- Update and maintain affiliation agreements
- Monitor, track and provide feedback to the extern regarding timesheets
- Ensure all attendance is recorded and filed
- Maintain CampusVue data on students site assignments
- Arrange and conduct externship orientation prior to externship
- Conduct weekly site visits.
- Attend and participate in staff meetings
- Participate in student orientation
- Keep accurate records in an organized manner
- Perform other duties as assigned by the Career Services Director or Campus President
Essential Duties and Responsibilities: Instructor
- Utilize classroom and lab instruction, student assessment mechanisms, and classroom management techniques to provide an engaged classroom experience to students.
- Guarantee that student has been presented with material to successfully meet the learning objectives of each course within a student’s program of study.
- Ensure the instructional materials and equipment are ready for student use, sufficient in quantity, and are properly maintained and in working order.
- Participate in on-going faculty assessment and professional development activities to ensure an active and engaging classroom for all students; maintain required certification and licensure.
- Actively participate in meeting, review and analyze data, compile reports, and meet academic and administrative deadlines.
- Ensure campus compliance with all federal, state, and regulatory bodies’, guidelines, along with internal policies of the company.
- Monitor attendance of students and submit to registrar’s office before leaving work day/evening.
- Prepare weekly lesson plans; follow syllabi to maintain a pace to meet requirements.
- Ensure strict adherence to school schedule.
- Notify director of all incidents and/or issues immediately.
- Grade tests and submit grades on time to register’s office.
- Maintain and clean classrooms, laboratory areas and faculty offices.
- Arrive for work, be in your classroom to greet students and begin class on time.
- Other duties as assigned.
Education/Experience:
- MA Certification
- 3 years of field experience
- Experience with Medical Coding and Billing preferred
