What are the responsibilities and job description for the Community Empowerment Clerk position at The Community Action Committee of Pike County?
The Community Empowerment Clerk at Pike CAC will work closely with the Community Empowerment Director and department staff to provide administrative support. They will work with the director and department staff to form and strengthen internal and external relationships that will benefit the clients we serve.
Functional Area: Clerical Management
Estimated Effort: 80%
Responsibilities, Deliverables, Outcomes and Expectations:
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Create documents, maintain databases, and send letters, memos, and emails.
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Answer incoming calls and provide knowledgeable and informed responses, as well as route calls to appropriate individuals as needed.
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Obtain quotes for services and/or products as assigned and complete purchase orders for director’s approval and signature.
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Monitor department supply inventory and complete ordering as directed.
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Maintain a courteous and professional demeanor with customers, staff, funders, and community partners while promoting a positive reflection of CAC and the Community Empowerment Department.
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Take notes during meetings and prepare minutes, and prepare agendas.
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Schedule meetings including logistical arrangements such as space reservation, issuing invitations, completing reservations.
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Maintain required records and handle confidential information in a professional manner.
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Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers.
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Aid the Community Empowerment Director with daily duties and/or special projects.
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Attend meetings, conferences, and training related to the duties of this position, and disseminate information to appropriate individuals.
Functional Area: Agency Service and Other Responsibilities
Estimated Effort: 20%
Responsibilities, Deliverables, Outcomes and Expectations:
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CAC Committee assignments, and other agency service duties as assigned.
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Liaison between Community Empowerment Department staff and CAC programs/Community Partners and Providers.
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Other tasks and duties as assigned by supervisor.
