What are the responsibilities and job description for the PartTime Executive Assistant position at The Competitive Edge Team?
We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!! Responsibilities :
- Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
- Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
- Track important dates and time limits for transactions and notify relevant stakeholders as needed
- Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals
- Help organize community outreach events to improve our standing in the local area
- Support lead agent(s), clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans
- Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
- Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
- Communicate directly over the phone, email, & text with clients to provide a once-in-a-lifetime real estate service experience
- Communicate with a lead agent(s) on a daily basis to make sure we are on the same page with each client’s situation & transaction
- Communicate with title companies, mortgage lenders, and agents to ensure a smooth closing process for our clients
- Schedule and coordinate closings
- Schedule appointments with agents & clients via phone, text, email, & Google Calendar
- Input and active new listings into multiple listing service
- Drop off & pick up signs, lock boxes, village / city paperwork, etc. Qualifications :
- Flexible working schedule to accommodate clients on nights and weekends
- Prior experience in the real estate industry or as an office manager
- Excellent written and verbal communication skills
- High school diploma or equivalent required
- License for real estate is preferred but not required
- Must be willing to travel to NWI 2-3 days / week
- A valid real estate license is preferred
- Driven by a desire to provide excellent customer service and a great customer experience
- Experience in the real estate industry, transaction management or coordination, titles, and / or mortgages preferred
- Must have excellent organizational skills and communication skills
- A kind person with an optimistic mindset is non-negotiable
- Must be someone who is great with and enjoys solving problems and takes initiative on their own
- A strong ability to communicate over the phone and via email
- Ability to navigate and use software & online systems / tools
- Someone who is looking both to be valuable and to be valued in their daily workplace
- Administrative experience is a bonus
- Someone looking to create a long-term career at a family-oriented company
- Reliable transportation
- Reliable laptop and smartphone Compensation : $40,000 - $50,000 based on experience
- Support lead agent(s), clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans
- Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
- Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
- Communicate directly over the phone, email, & text with clients to provide a once-in-a-lifetime real estate service experience
- Communicate with a lead agent(s) on a daily basis to make sure we are on the same page with each client’s situation & transaction
- Communicate with title companies, mortgage lenders, and agents to ensure a smooth closing process for our clients
- Schedule and coordinate closings
- Schedule appointments with agents & clients via phone, text, email, & Google Calendar
- Input and active new listings into multiple listing service
- Drop off & pick up signs, lock boxes, village / city paperwork, etc.
Compensation :
40,000-$50,000 per year
Salary : $40,000 - $50,000
