What are the responsibilities and job description for the Senior Meeting Planner position at The Conference Board?
Senior Meeting Planner
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Location : New York, NY
Department : Events
Posted : 10 / 10 / 2024
Location Name : New York, NY
Wage Max : 85,000.00
Wage Min : 80,000.00
Position Type : Full Time
About The Conference Board
Founded in 1916 () , The Conference Board is the member-driven think tank that delivers trusted insights for what’s ahead. Our agenda is simple : to help leaders navigate the biggest issues facing business and better serve society. We believe in innovative approaches that make you think- and act- differently. And everything we do reflects the input of our members and their real-world challenges.
We do this by delivering business insights. We connect senior executives across industries and geographies to share ideas, and our experts create fact-based research and consensus-driven policy statements to help leaders address their most important business issues.
Because we are independent, non-partisan, and non-profit our work is trusted. If you learned it at The Conference Board you can count on it.
What it’s like to work here :
While it’s serious work to operate a global business think tank, it’s also fulfilling — and fun! Our people enjoy what they do and know their ideas matter.
We encourage everyone to take personal ownership for outcomes : we collaborate, share a purpose and commit to each other and to our Members. It’s all about doing our very best - which means we succeed as our Members succeed - together we improve society.
The Conference Board invites all interested and qualified candidates to apply for employment opportunities. If you are an individual with a disability in need of assistance with our online application system and would like to request a reasonable accommodation, please email Sarah Baylis atSarah.Baylis@conference-board.org or call at 212-339-0347. Please indicate your full name, contact information and the specific accommodation needed.
Position Summary :
The Conference Board’s Meeting Planners are key to our Events business. With each event comprised of 100-1500 attendees and 5-75 sponsors, the Senior Meeting Planner’s expertise and guidance help ensure that production of the event, from concept through onsite execution, delivers an interesting, informative, engaging, and high-quality experience. Ideal candidates are passionate about event and meeting planning; creative; detail-oriented; nimble; dedicated to delivering superb customer service at every stage of event planning; with strong decision-making and delegation skills.
Essential Functions :
Lead and oversee planning and execution for mid-to large sized events (150 attendees) :
- Working with the Senior Director Sourcing & Contracting, support the venue selection process by participating in site visits and related activities.
- Manage registration material preparation and front of house.
- Arrange for temporary personnel at assigned meetings when necessary. Instruct them as to their duties and supervise their performance.
- Monitor room blocks and adjust as needed.
- Manage menu selection, meeting specification details, accommodations for staff and speakers, audio visual equipment, banquet event orders and guarantees.
- Oversee preparation of on-site materials, including signage and attendee materials.
- Collaborate with cross-functional teams for onsite planning, production, staging, content, A / V
- Lead pre-production and rehearsal meetings
- Lead on-site operations - overseeing other Planners, Speaker Coordinators and temporary staff and collaborating with Programmers and Digital Operations to ensure excellent service to attendees, speakers, and sponsors.
- Ensure hotel and meeting information is correctly documented in CRM database.
- Support the Associate Director, Meeting Planning Services for designated, large meetings.
- Audit venue and vendor invoices to ensure accuracy; complete event wrap up including budget reconciliation, billing, invoicing and other administrative filing.
- Continuously seek opportunities to improve our processes and enhance the customer experience.
Collaborate with colleagues to ensure we meet and exceed our financial targets :
Qualifications :
What We Offer
The Conference Board is proud to embrace best practices in employee wellbeing. We offer a competitive total compensation package. As part of our benefits package, we offer flexibility with remote working capabilities, employer-sponsored learning and development, advancement opportunities, on-site health initiatives, a communal and collaborative working environment, and a strong sense of comradery with sports teams, clubs, volunteer opportunities, and employee events.
The Conference Board does not discriminate. We are an equal opportunity employer / M / F / Vet / Disabled.
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