What are the responsibilities and job description for the Executive Assistant position at THE Construction Company?
Executive Assistant
Job Description
The Construction Company of SLO, a growing construction business serving the San Luis Obispo area, is seeking a full-time Executive Assistant. This role offers significant opportunities for growth, starting with bookkeeping, data entry and Customer Service responsibilities and advancing into a primary financial position and executive assistant role to the company owner.
We are looking for a proactive, highly organized, and detail-oriented individual who thrives in a team environment and can bring structure to a dynamic workplace by managing priorities, ensuring accountability, and keep projects on track by supporting leadership in achieving their goals. The ideal candidate will have a basic understanding of management, bookkeeping, and be eager to learn and grow within the company. We will train the right individual in several roles, including:
Administrative Support
- Manage Company calendar, schedule meetings, and coordinate appointments.
- Handle all incoming and outgoing communications, including emails, phone calls, and correspondence.
- Maintain organized records, files, and confidential documents.
- Conduct daily and weekly rounds (manual calls, follow-ups, office opening/closing).
Customer Service Manager
- Handle incoming calls, qualify leads, answer FAQs, and book appointments.
- Create and update reports
- Support field technicians with estimates, discounts, and job closings.
- Oversee inventory orders, revisions, and weekly tracking.
- Ensure accurate sales tax records and submit necessary reports.
- Assist in marketing strategy and calendar planning (web promotions, blogs, and more).
- Manage customer complaints, field questions, and resolve issues effectively.
Operational & Project Support
- Coordinate internal and external meetings and following up on action items.
- Assist with customer orders and selections for construction projects
- Solicit Bids from Subcontractors
Bookkeeping and Financial Management
- Enter credit card charges, checks, bank transfers, and customer payment records into Bookkeeping software
- Accounts Payable
- Accounts Receivable
- Maintain Excel spreadsheets
- Potentially Payroll
- Potentially Account Reconciliations
- Manage Cash Flow
Qualifications
- Eager Attitude
- Advanced with Excel
- Proclivity for numbers and an analytical thinker
- Priorities Efficiency
- Experience in Bookkeping with QuickBooks or Zoho Books.
- Proficiency in Microsoft Office Suite or similar tools.
- Strong teamwork skills and a collaborative mindset.
- Leadership qualities
- Exceptional attention to detail and accuracy in data entry.
- Timeliness in completing tasks and meeting deadlines.
- Adherence to standard operating procedures.
- Dependability and a diligent work ethic.
- Strong organizational skills with the ability to manage multiple tasks.
- A flexible problem solver who can adapt to changing priorities.
- Excellent communication skills and the ability to interact professionally with customers and team members.
- Adaptability to support a dynamic team and leadership.
If you’re looking for an opportunity to grow within a supportive and ambitious team, we’d love to hear from you. To apply for this job, please email your Resume to admin@theconstructco.com and mention your favorite Food Dish to be considered.
Job Type: Full-time
Pay: $47,000.00 - $64,000.00 per year
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Ability to Commute:
- San Luis Obispo, CA 93401 (Required)
Ability to Relocate:
- San Luis Obispo, CA 93401: Relocate before starting work (Required)
Work Location: In person
Salary : $47,000 - $64,000
