What are the responsibilities and job description for the Sales & Lettings Office Coordinator position at The Construction Index Ltd?
- Salary: £30000.00 - £35000.00 per annum
- Type: Full Time
- Region: UK - London
- Town/City: North West London, London
- Posted: 07/04/2025
- Listed in: Administration & Secretarial
- Reference: BBBH11085_1744036644
Sales & Lettings Office Coordinator - NW London - £30,000 - £35,000
Are you ready to be part of a well-established, prestigious estate agency that operates not only in prime central London but also across Europe, the USA, and beyond?
I'm working with a high-end residential estate agent on their search for an experienced Office Coordinator to support their dynamic Sales and Lettings teams. This is a crucial role for their team to ensure smooth day-to-day operations while maintaining the exceptional standards the brand is known for.
We're looking for someone with a proactive mindset, a can-do attitude, and a genuine passion for supporting teams to achieve their branches goals.
Key Responsibilities
- Maintain high standards of sales and lettings records, ensuring all documentation is accurate and up to date.
- Provide administrative support to the Sales and Lettings teams, including managing diaries and scheduling appointments.
- Run and monitor AML checks for all sales and lettings transactions to ensure compliance.
- Greet clients, answer phone calls and efficiently direct enquiries to the appropriate team members.
- Handle invoicing, drafting sales contracts and letters as required for sales and lettings transactions.
- Woking with the Marketing team, book photography and video shoots for properties to showcase listings at their best.
- Copywriting for property listings.
- Launching properties.
- Act as the first point of contact for reporting IT issues within the Sales and Lettings teams.
- Assist with the onboarding process for new employees in the Sales and Lettings departments.
- Manage CRM system updates and ensure data is accurate, ensuring sales and lettings progress can be tracked effectively.
- Populate templates and work with suppliers to book letter and flyer canvassing campaigns.
- 2 years' experience working in a sales or lettings environment within the estate agency industry is essential.
- A high attention to detail with excellent organisational skills.
- A proactive approach to managing tasks and problem-solving, ensuring smooth team operations.
- A bright and welcoming manner with strong communication skills and the ability to engage with clients and colleagues alike.
- Ability to work autonomously while being part of a collaborative team.
- Flexibility, with the ability to adapt to different responsibilities across the Sales and Lettings departments.
- Proficiency in MS Office Suite, Adobe PDF and Adobe InDesign (not essential).
- Familiarity with Rex (not essential).
Hours: Monday to Friday - 9am - 6pm Full Time in Office
Location: NW London, Regents Park
This is a fantastic opportunity for a motivated individual looking to make a real impact by supporting the Sales and Lettings teams and contributing to the overall success of an established, luxury business. If you're eager to develop your career within a leading luxury real estate agency reach out to me at and apply directly.
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Salary : $30,000 - $35,000
