What are the responsibilities and job description for the Administrative Assistant position at The Contractor Consultants?
Join Our Team as a Administrative Assistant!Job Title : Administrative AssistantCompany Name : Pacific Coast Construction and Waterproofing IncSalary : $22 - $25 per hourLocation : Carlsbad, CAJob OverviewPacific Coast Construction and Waterproofing Inc. is seeking a highly organized and proactive VP Assistant to support the Vice President in daily administrative and operational tasks. This role requires excellent communication, time management, and problem-solving skills. The ideal candidate will be detail-oriented, capable of handling confidential information, and able to prioritize multiple responsibilities efficiently.Who We AreAt Pacific Coast Construction and Waterproofing Inc, we specialize in delivering top-tier reconstruction and remodeling services for residential and commercial properties. With a long-term growth strategy and a commitment to excellence, our team thrives in aKey Responsibilities-Communication Handling : -Screen and manage calls, emails, and other communications.-Draft and respond to correspondence on behalf of the VP.-Document Preparation & Organization : -Prepare and edit reports, presentations, and documents.-Ensure all documentation is properly stored and organized in Buildertrend.-Meeting Coordination : -Organize and coordinate meetings, prepare agendas, and compile meeting materials.-Take meeting minutes and track follow-up action items.-Project Support : -Assist with project management tasks, including tracking timelines, change orders, and milestones.-Coordinate project documentation, communications, and material procurement.-Data Entry & Record Keeping : -Maintain organized records, databases, and filing systems.-Assist in data entry and tracking job site daily reports.-Research & Information Gathering : -Conduct research on various topics as requested.-Prepare summaries and reports based on findings.-Expense Management : -Track and manage project expenses, including processing expense reports.-Ensure compliance with company policies.-Assist with phone sales transactions.-Liaison with Other Departments : -Act as a bridge between the VP and other departments.-Facilitate clear and effective communication across the company.-Event Planning : -Assist in planning and coordinating company events, conferences, and seminars.-Handle logistics to ensure smooth execution of events.-Confidentiality & Compliance : -Maintain discretion when handling sensitive information.-Adhere to company policies and procedures regarding data privacy.-Prioritization & Time Management : -Assist the VP in prioritizing tasks and managing schedules effectively.-Anticipate administrative needs and provide proactive support.-Calendar Management : -Schedule appointments, meetings, and manage the VP's calendar.-Coordinate with internal and external stakeholders for scheduling.Qualifications-Previous experience in an executive assistant or administrative support role preferred.-Strong proficiency in Microsoft Office Suite, Buildertrend, and project management software.-Excellent verbal and written communication skills.-Strong organizational and time management abilities.-Ability to handle multiple tasks and prioritize effectively.-High level of discretion and confidentiality.-Experience in construction or project management is a plus.Benefits-Compensation Perks : -401(k) Retirement Savings Program with employer matching-Profit sharing-Weekly pay cycle-Health and Wellness Perks : -Medical insurance-Safety equipment provided (helmets, gloves, etc.)-Work-Life Balance Perks : -Paid time off (holidays, vacation, sick days)-Travel projects with per diem-Career Development Perks : -Mentor training-Tech package (smartphone or tablet provided)-Unique Perks : -Company vehicle or car allowance / mileage reimbursement-Uniform provision, including safety gear and work apparelSchedule-Full-time position-Monday through Friday with occasional weekends as needed based on project requirementsWork Location-Based in the region of Pacific Coast Construction and Waterproofing IncApply today to be a key part of our team at Pacific Coast Construction and Waterproofing Inc.!Pacific Coast Construction and Waterproofing Inc is proud to be an equal opportunity employer. We foster a workplace that embraces diversity and innovation, recognizing that varied perspectives drive success.
Salary : $22 - $25
