Administrative Operations Manager

Take the Lead: Administrative Operations Manager at Wright Brothers Inc!

Position Title: Administrative Operations Manager - Construction Office

Company Name: Wright Brothers Inc

Pay Range: $60,000 - $85,000 per year

Industry: Commercial HVAC & Refrigeration

Location: Griffin, GA

Job Overview

Wright Brothers Inc is seeking a proactive and detail-oriented Administrative Operations Manager to oversee critical financial, compliance, HR, and office management functions within our dynamic Commercial HVAC & Refrigeration business. This full-time role offers an exciting opportunity to take ownership of day-to-day administrative operations while driving process improvements and efficiencies. If you thrive in a fast-paced environment and take pride in accuracy and organization, this is the role for you!

Who We Are

Wright Brothers Inc is a leading name in the Commercial, Industrial, and Government HVAC and Refrigeration sectors. Committed to providing exceptional service and solutions, our team works with precision, care, and integrity. We offer a supportive environment, career growth opportunities, and the chance to work with a company deeply rooted in its values and mission of excellence.

Key Responsibilities

• Finance & Accounting
• Oversee Accounts Receivable (AR) and Accounts Payable (AP) processes.
• Review, prepare, and send invoices to customers; track payments and manage aging invoices.
• Process payroll accurately, including payroll taxes.
• Manage purchase orders for materials and services.
• Pay vendor bills, utilities, and recurring expenses on a weekly or monthly basis.
• Utilize QuickBooks Desktop to manage accounts, reconcile transactions, and generate financial reports.
• Prepare and complete weekly bank deposits.
• Compliance & Records
• Collect and update Certificates of Insurance (COIs); distribute as needed.
• HR & Onboarding
• Coordinate new hire onboarding, ensuring compliance and proper setup for accounts, uniforms, and policies.
• Track and manage company-branded uniforms and inventory.
• Office Management
• Monitor, order, and manage office supplies.
• Ensure smooth daily office operations and resolve technical issues related to Microsoft 365.
• Administrative Process Improvement
• Collaborate with leadership to refine workflows from job completion to revenue collection.
• Develop and implement new processes to improve efficiency in invoicing, billing, and reporting.
• Create or update Standard Operating Procedures (SOPs) to streamline administrative tasks.
• Maintain accurate records and billing logs to minimize errors and reduce processing time.
  

Qualifications

• Proven experience in administrative or operational roles (experience in the HVAC or construction industry preferred).
• Proficiency in QuickBooks Desktop, AR/AP processes, invoicing, and payroll.
• Strong organizational skills with exceptional attention to detail and accuracy in performing tasks.
• Initiative to learn and take on new tasks while implementing efficiencies in workflows.
• Familiarity with Microsoft 365 administration is a plus.
• Excellent communication and problem-solving skills.
• Ability to work collaboratively across departments and independently manage priorities.
  
  

Benefits

• Compensation Perks
• 401(k) Retirement Savings Program with employer match
• Profit Sharing opportunities
• Weekly Pay Cycle
• Overtime Potential
• Referral Bonus Program
• Tuition Reimbursement for approved training courses
• Health and Wellness Perks
• Medical, Dental, and Vision Insurance
• 90% coverage of employees' medical benefits
• Life and Disability Insurance options (Basic Life, Supplemental Life, Short-Term, and Long-Term Disability)
• Work-Life Balance Perks
• Paid Time Off
• Career Development Perks
• Training and certifications (OSHA, Fall Protection, Lift training, Manufacturer training, and more)
• Mentor training program
• Tech package (smartphone or tablet provided)
• Unique and Additional Perks
• Company events (BBQs, holiday parties, etc)
• Annual Clothing Allowance
• Alignment with charitable initiatives
  

Schedule

• Full-time: Monday to Friday, 8:30 AM to 4:30 PM.
  
  

Work Location

• Based at Wright Brothers Inc headquarters, with some travel to the PO Box or other local destinations as needed.
  
  

Equal Opportunity Employer

Wright Brothers Inc values diversity and inclusivity in our workforce. We are proud to be an equal opportunity employer and encourage applications from candidates of all backgrounds.

Take the Next Step in Your Career - Apply Now!

Become part of a company that prioritizes growth, excellence, and a supportive work environment.