What are the responsibilities and job description for the Office Manager - Construction Office position at The Contractor Consultants?
Lead the Way as an Office Manager with The Contractor Consultants!
Position Title : Office Manager - Construction Office
Company Name : The Contractor Consultants
Pay Range : $45,000 - $55,000 annually, depending on experience
Location : Carlsbad, CA
Job Overview
The Contractors Consultant is seeking a detail-oriented and proactive Office Manager to oversee daily operations at our front office. This pivotal role requires a hands-on individual who excels in managing administrative tasks, client communication, and team coordination in the fast-paced reconstruction and remodeling industry. You will serve as the face of the office, ensuring smooth day-to-day operations while supporting our growing team.
Key Responsibilities
- Office Operations : Oversee daily administrative tasks, including answering phones, managing emails, and handling client communications.
- Front Office Management : Serve as the face of the office, greeting visitors and providing a welcoming and professional environment.
- Financial Management : Process payroll, accounts payable (AP), and accounts receivable (AR) using QuickBooks.
- Scheduling & Updates : Coordinate project schedules, take estimating intake information, and provide updates to teams and clients as needed.
- Software Utilization : Use BuilderTrend software or similar construction software to track projects, organize documents, and manage workflows.
- Communication : Act as a central point of contact between clients, vendors, contractors, and project teams.
- Inventory & Supplies : Monitor and order office supplies and equipment as needed.
- Compliance : Ensure all office activities adhere to company policies and procedures.
- Team Support : Assist with onboarding new employees and training staff on administrative systems.
Qualifications
Benefits
401(k) Retirement Savings Program (with employer matching)
Medical Insurance
Paid Time Off (Holidays, Vacation, Sick Days)
Mentor Training
Holiday events, team building workshops
Work Schedule
Work Location
Equal Employment Opportunity Statement
We are an equal opportunity employer and value diversity in our workforce. All employment is decided based on qualifications, merit, and business need, without regard to race, age, gender, religion, or any other protected characteristic.
Salary : $45,000 - $55,000
