What are the responsibilities and job description for the Accounts Payable Specialist position at The Cooperative?
Description
Fulltime Position - 40 hours
Salary Range - ($48,000 - $52,000)
For over 40 years, The Cooperative has been at the forefront of developing innovative strategies in maternal and child health care. We work to improve the region’s health by educating communities, advocating for system improvements, and engaging with stakeholders. The Cooperative is a private, nonprofit 501(c)(3) coalition of healthcare professionals and consumers licensed by the New Jersey Department of Health as the maternal and child health consortium serving the seven counties of South Jersey.
The Cooperative is an equal employment opportunity employer. We welcome and encourage all qualified candidates to apply for employment with our agency without regard to abilities, age, race, ethnicities, gender identities, sexual orientations, religious and political beliefs, socio economic status, educational levels, military/veteran status, or any other characteristics.
The Cooperative Offers a Competitive Benefit Package
The AP specialist works closely with the Finance Department in day-to-day accounting functions, especially the processing of accounts payable.
Essential Functions
Contribute to The Cooperative’s commitment to equity and continuous quality improvement that aligns with the agency’s mission, goals, and advancement. * Effectively cross-collaborate with agency staff, leaders, and board members to foster a comprehensive approach of information sharing, working committees, and collective representation. * Routinely disseminate relevant information, presentations, training, and learning opportunities for internal program and agency staff. * When applicable, participate in relevant staff development opportunities (trainings, summits, conferences, etc.) to increase skill development, elevate program goals, and engage staff members with timely key learnings. * Process, verify and reconcile invoices to monitor expenses *Reviews vendor invoices for accuracy, appropriate documentation, and approval prior to payment * Ensures accurate and timely payments, meeting the financial obligations of the agency * Research, resolves, and reconciles any discrepancies * Communicate with vendors and staff to maintain accurate financial records * Enters charges/invoices and reconciles the credit card statements, including service charges *Check all Purchase Order requests against receipts provided *Reviews accounts payable processes and procedures and makes appropriate recommendations *Responds to all vendor inquiries * Maintains all accounts payable reports, spreadsheets and accounts payable files * Assists Financial Accountants as necessary and provides supporting documents when needed * Assists staff with conference/workshop registration payments * Assists in preparation of 1099 forms * Ensures accurate filing of accounts payable related documents * Makes bank deposits * Controls petty cash & gift card distribution when needed * Orders and manages journal subscriptions and membership dues * Other duties as assigned
Requirements
Work Environment
Works in a climate-controlled professional office environment generally free from hazards and other adverse working conditions
Fulltime Position - 40 hours
Salary Range - ($48,000 - $52,000)
For over 40 years, The Cooperative has been at the forefront of developing innovative strategies in maternal and child health care. We work to improve the region’s health by educating communities, advocating for system improvements, and engaging with stakeholders. The Cooperative is a private, nonprofit 501(c)(3) coalition of healthcare professionals and consumers licensed by the New Jersey Department of Health as the maternal and child health consortium serving the seven counties of South Jersey.
The Cooperative is an equal employment opportunity employer. We welcome and encourage all qualified candidates to apply for employment with our agency without regard to abilities, age, race, ethnicities, gender identities, sexual orientations, religious and political beliefs, socio economic status, educational levels, military/veteran status, or any other characteristics.
The Cooperative Offers a Competitive Benefit Package
- Medical, Dental, Life Insurance
- Id Theft & Legal Services
- Pet Insurance
- Critical Illness and Accident Plan
- Free AAA Basic Membership
- Generous Paid Time Off
- 10 Paid Holidays
- Staff Development
- Tuition Reimbursement
- Employee Assistance Program
- Flexible Spending Account
- Dependent Care Account
- 401K – The Cooperative contributes 4% after one year of work anniversary
The AP specialist works closely with the Finance Department in day-to-day accounting functions, especially the processing of accounts payable.
Essential Functions
Contribute to The Cooperative’s commitment to equity and continuous quality improvement that aligns with the agency’s mission, goals, and advancement. * Effectively cross-collaborate with agency staff, leaders, and board members to foster a comprehensive approach of information sharing, working committees, and collective representation. * Routinely disseminate relevant information, presentations, training, and learning opportunities for internal program and agency staff. * When applicable, participate in relevant staff development opportunities (trainings, summits, conferences, etc.) to increase skill development, elevate program goals, and engage staff members with timely key learnings. * Process, verify and reconcile invoices to monitor expenses *Reviews vendor invoices for accuracy, appropriate documentation, and approval prior to payment * Ensures accurate and timely payments, meeting the financial obligations of the agency * Research, resolves, and reconciles any discrepancies * Communicate with vendors and staff to maintain accurate financial records * Enters charges/invoices and reconciles the credit card statements, including service charges *Check all Purchase Order requests against receipts provided *Reviews accounts payable processes and procedures and makes appropriate recommendations *Responds to all vendor inquiries * Maintains all accounts payable reports, spreadsheets and accounts payable files * Assists Financial Accountants as necessary and provides supporting documents when needed * Assists staff with conference/workshop registration payments * Assists in preparation of 1099 forms * Ensures accurate filing of accounts payable related documents * Makes bank deposits * Controls petty cash & gift card distribution when needed * Orders and manages journal subscriptions and membership dues * Other duties as assigned
Requirements
- High School Diploma, associate’s degree preferred
- Five years’ experience in Accounts Payable
- Knowledge of other accounting functions and/or finance
- Familiarity with financial analysis
- Familiarity with not-for-profit environment
- Experience in accounting software, Blackbaud experience preferred
- Knowledge of Microsoft software packages, including Excel and Word
- Ability to work with minimal supervision
- Strong analytical, communication, and interpersonal skills
- Strong organization skills with attention to details
- Valid driver’s license, car, and current insurance policy
- Must be able to see to read documents and hear well enough to communicate with others
- Must be able to write, type on a computer, and use a telephone
- Must be able to operate a motor vehicle
- Must be able to lift 10 pounds
- Additional requirements to be determined with input from Director and HR
Work Environment
Works in a climate-controlled professional office environment generally free from hazards and other adverse working conditions
Salary : $48,000 - $52,000
